Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology, on behalf of the Department of Public Safety, to renew an agreement with Asysco, Inc. for software licensing, maintenance and support services for the criminal history system. The original agreement (EL014042) was authorized by ordinance 0326-2013, passed March 4, 2013, in award of solicitation SA004601. That agreement included four (4) options to renew annual software licensing, maintenance and support, and this ordinance will authorize the second of four renewals. The first option to renew was authorized by ordinance 0375-2014, passed March 24, 2014, through purchase order EL015487. The term of this renewal will be from March 15, 2015 to March 14, 2016, and will provide service at a cost of $25,000.00, which includes $15,000.00 for a software license fee and $10,000.00 for software maintenance and support.
CONTRACT COMPLIANCE:
Vendor Name: Asysco, Inc. F.I.D.#/C.C.#: 73-1626119 Expiration Date: 01/07/2017
FISCAL IMPACT:
In 2013 and 2014, funding in the amount of $250,000.00 and $10,821.42 respectively, was expended with Asysco, Inc. for software licensing, professional services, as well as maintenance and support services for the criminal history system. Passage of this 2015 ordinance will authorize the expenditure of $25,000.00, for the annual renewal of software licensing, maintenance and support services for the criminal history system. The funding is available within the Department of Technology, Internal Service Fund. With this renewal the aggregate contract total amount is of $285,821.42. This ordinance is contingent on the passage of the 2015 City of Columbus Operating Budget.
Title
To authorize the Director of the Department of Technology (DoT), on behalf of the Department of Public Safety, to renew an agreement with Asysco, Inc. for software licensing, maintenance and support services for the criminal history system; to authorize the expenditure of $25,000.00 from the Department of Technology, Internal Service Fund. ($25,000.00)
Body
WHEREAS, this legislation will authorize the Director of the Department of Technology, on behalf of the Department of Public Safety, to renew an agreement with Asysco, Inc. for software licensing, maintenance and support services for the criminal history system; and
WHEREAS, the original agreement (EL014042) was authorized by ordinance number 0326-2013, passed March 4, 2013, in award of solicitation SA004601. That agreement included four (4) options to renew annual software licensing, maintenance and support, and this ordinance will authorize the second of four renewals; and
WHEREAS, the term of this renewal will be from March 15, 2015 to March 14, 2016, and will provide service at a cost of $25,000.00, which includes $15,000.00 for a software license fee and $10,000.00 for software maintenance and support; and
WHEREAS, it is necessary for the Director of the Department of Technology, on behalf of the Department of Public Safety, to renew an agreement with Asysco, Inc., for software licensing, maintenance and support for the criminal history system, for the preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology (DoT), on behalf of the Department of Public Safety, be and is hereby authorized to renew an agreement with with Asysco, Inc. for software licensing, maintenance and support services for the criminal history system. The term of this renewal will be from March 15, 2015 to March 14, 2016, and will provide service at a cost of $25,000.00, which includes $15,000.00 for a software license fee and $10,000.00 for software maintenance and support.
SECTION 2: That the expenditure of $25,000.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Dept./Div. 47-01| Fund 514| Sub-fund: 010| OCA Code: 300347| Obj. Level 1: 03| Obj. Level 3: 3358| Amount: $15,000.00|
Dept./Div. 47-01| Fund 514| Sub-fund: 010| OCA Code: 300347| Obj. Level 1: 03| Obj. Level 3: 3369| Amount: $10,000.00|
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.