Explanation
BACKGROUND:
This legislation will authorize the Director of the Department of Technology (DoT) to enter into an enterprise license agreement with Environmental Systems Research Institute, Inc. (ESRI) for software licensing, maintenance, and support for the City's geographic information systems (GIS). The City entered into a three-year ESRI enterprise agreement in 2011, authorized by ordinance 1977-2011, passed December 5, 2011. The third and final year of that agreement was authorized by ordinance 0326-2014, passed March 31, 2014, through purchase order EL015535. This ordinance will authorize the first year of a new three year agreement, for the period April 15, 2015 to April 14, 2016, at a cost of $210,000.00. The City has options to renew this agreement for two (2) additional one year terms at the same annual cost of $210,000.00.
The City's GIS system supports several business applications, such as web-based applications utilized by city residents and city employees, crime mapping, My Neighborhoods, Capital Improvement Projects Map, and the Zoning Map applications, Citywide desktop software used for data maintenance and analysis, as well as other GIS data products. This enterprise agreement will enable the City to continue to access ESRI maintenance and support for its current portfolio of ESRI software. The agreement will also enable the City unlimited licensing to the most heavily used ESRI software products, enabling the City to more cost-effectively meet emerging City GIS technology needs.
The City's technology standard for GIS software is ESRI ArcGIS. ESRI is the sole provider of licensing, maintenance and support for its GIS software products. As such, this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the Columbus City Code Section 329.07.
CONTRACT COMPLIANCE:
Vendor: Environmental Systems Research Institute, Inc. (ESRI) C.C.#: 95-2775732 Expiration Date: 12/30/2016
FISCAL IMPACT:
In 2013 and 2014, funding in the amount of $168,500.00 and $168,269.31 was legislated with ESRI for an enterprise license agreement/contract. Passage of this ordinance will authorize a new 2015 agreement/contract, in the amount of $210,000.00. The funding is available within the Department of Technology, Information Services Division, Internal Service Fund. This ordinance is contingent on the passage of the 2015 City of Columbus Operating Budget.
Title
To authorize the Director of the Department of Technology (DoT) to enter into an enterprise license agreement with Environmental Systems Research Institute, Inc. (ESRI) for software licensing, maintenance and support for the City's geographic information systems (GIS) in accordance with the sole source provisions of Columbus City Codes; to authorize the expenditure of $210,000.00 from the Department of Technology, Information Services Division, Internal Service Fund. ($210,000.00)
Body
WHEREAS, this legislation will authorize the Director of the Department of Technology (DoT) to enter into an enterprise license agreement with Environmental Systems Research Institute, Inc. (ESRI) for software licensing, maintenance and support for the City's geographic information systems (GIS); and
WHEREAS, previously the City entered into a three year ESRI enterprise agreement in 2011, authorized by ordinance 1977-2011, passed December 5, 2011. The third and final year of that agreement was authorized by ordinance 0326-2014, passed March 31, 2014, through purchase order EL015535.
WHEREAS, this ordinance will authorize the first year of a new three year agreement, for the period April 15, 2015 to April 14, 2016, at a cost of $210,000.00. The City has options to renew this agreement for two (2) additional one year terms at the same annual cost of $210,000.00; and
WHEREAS, this ordinance is being submitted in accordance with the Sole Source provisions of Columbus City Code Chapter 329 as ESRI is the sole provider of licensing, maintenance and support for its GIS software products; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Technology to enter into an agreement with Environmental Systems Research Institute, Inc. (ESRI) for software licensing, maintenance and support for the City's geographic information systems (GIS), for the preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology (DoT) be and is hereby authorized to enter into an enterprise license agreement with Environmental Systems Research Institute, Inc. (ESRI) for software licensing, maintenance and support for the City's geographic information systems (GIS). This ordinance will authorize the first year of a new three year agreement, for the period April 15, 2015 to April 14, 2016, at a cost of $210,000.00. The City has options to renew this agreement for two (2) additional one year terms at the same annual cost of $210,000.00.
SECTION 2: That the expenditure of $210,000.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Dept./Div. 47-02| Fund 514| Sub-fund: 001| |OCA Code: 470202| Obj. Level 1: 03| Obj. Level 3: 3358| Amount: $210,000.00|
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That this contract is being established in accordance with the sole source provisions of the Columbus City Code Chapter 329.
SECTION 6: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.