Explanation
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with McDaniel's Construction Corporation, Inc. for the remediation of the impacted soil at Saunders Park. Construction will also include a new storm drainage system, replacement of the existing irrigation system, and an asphalt walking path.
The costs for this project will be $1,859,000.00 with a contingency of $41,000.00 for a total of $1,900,000.00.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on December 12, 2014 and received by the Recreation and Parks Department on December 30, 2014. Bids were received from the following companies:
Status Amount
Jess Construction MAJ $1,125,911
Strawser Paving MAJ $1,136,685
McDaniel's MBE $1,859,000
After reviewing the proposals that were submitted, it was determined that the two lowest bidders did not meet the required qualifications that are required by the Ohio Environmental Protection Agency's (EPA) Voluntary Action Plan (VAP) remediation. Therefore, it has been determined that McDaniel's Construction is the only responsive bidder.
Principal Parties:
McDaniel's Construction Corporation, Inc.
1069 Woodland Avenue
Columbus, OH 43219
Dan Moncrief
614-252-5852
Contract Compliance: 31-1145406
Expiration: 11/30/15
Emergency Justification:
An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may start during the current construction season in order to be completed during the correct time to install seeding.
Fiscal Impact:
$1,900,000.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 702 to meet the financial obligations of this contract.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with McDaniel's Construction Company for the Saunders Park Improvements 2015 Project; to authorize the expenditure of $1,859,000.00 with a contingency of $41,000.00 for a total of $1,900,000.00 from the Recreation and Parks Voted Bond Fund; to authorize the City Auditor to transfer $1,900,000.00 within the Recreation and Parks Voted Bond Fund; to amend the 2014 Capital Improvement Budget; and to declare an emergency. ($1,900,000.00)
Body
WHEREAS, bids were recieved by the Recreation and Parks Department on December 30, 2014 and will be awarded to McDaniel's Construction Company as the only responsive bidder; and
WHEREAS, funds are being moved to alternate projects within Fund 702 to establish correct funding project detail location; and
WHEREAS, it is necessary to amend the 2014 Capital Improvement Budget; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Recreation and Parks, in that it is immediately necessary to enter into said contract so that work may start during the current construction season in order to install seeding at the most strategic time for the best growth response; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Driector of Recreation and Parks be and is hereby authorized to enter into contract with McDaniel's Construction Company for the Saunders Park Improvements 2015 Project.
SECTION 2. That the City Auditor is hereby authorized to transfer $1,900,000.00 within the Recreation and Parks Voted Bond Fund 702 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
510017-100000 (Park Improvements - General) 721700 6621 $175,917.64
510035-100151 (Indian Village Lodge) 735151 6621 $1,724,082.36
TO:
Project OCA Code Object Level 3 Amount
510017-100339 (Saunders Park) 721739 6621 $1,900,000.00
SECTION 3. That the 2014 Capital Improvements Budget Ordinance 0683-2014 is hereby amended as follows in order to provide sufficient budget authority for this legislation.
CURRENT:
Fund 702; 510017-100000; Park Improvements - General; $493,678 (SIT Supported)
Fund 702; 510017-100339; Saunders Park; $0 (SIT Supported)
Fund 702; 510035-100151; Indian Village Lodge; $1,495,230
Fund 702; Cancellation of Contract/Purchase Order # EL015062; $228,852 to 510035-100151 (Indian Village Lodge)
AMENDED TO:
Fund 702; 510017-100000; Park Improvements - General; $317,760 (SIT Supported)
Fund 702; 510017-100339; Saunders Park; $1,900,000 (SIT Supported)
Fund 702; 510035-100151; Indian Village Lodge; $0
SECTION 4. For the purpose stated in Section 1, the expenditure of $1,900,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702, as follows:
Project OCA Code Object Level 3 Amount
510017-100339 (Saunders Park) 721739 6621 $1,900,000.00
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the director of the department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after passage if the Mayor neither approves nor vetoes the same.