Explanation
BACKGROUND: This ordinance is for the creation of a Universal Term Contract for the option to purchase Parts for Jacobsen Grounds Equipment by the City on an as needed basis by the Division of Fleet Management. These parts are necessary to maintain the City’s equipment fleet. The term of the proposed option contract would be through January 30, 2017 with the option to renew for one (1) additional year or portion thereof subject to mutual agreement. The Purchasing Office opened formal bids on January 8, 2015.
The Purchasing Office advertised and solicited competitive bids in accordance with City Code Chapter 329 (Solicitation No. SA005687). One Hundred Eighty five (185) Bids were solicited: (F1-3; MBR-2) One (1) Bid was received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders:
Baker Vehicle Systems, Inc CC#340690924 (expires 7-10-2016 )
Total Estimated Annual Expenditure: $30,000.00
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because the evaluation process took longer than anticipated due to the need to modify the specifications. The current contract has expired and these parts are essential for the operations of Fleet Maintenance.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. The Division of Fleet Management will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance & Management Director to enter into a contract for the option to purchase Parts for Jacobsen Grounds Equipment with Baker Vehicle Systems, Inc.; and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on January ...
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