Explanation
Three (3) bids (two competitive and one "No Bid") (#SA003778 Lease of 198 Golf Riding Cars-Golf Division 2011-2015) for related services were opened by the Recreation and Parks Department on November 24, 2010 and a services contract award was made to Lake Erie Golf Cars, LLC, to provide all services, maintenance and repairs for the golf cars. A Lease-Purchase Agreement was entered into with PNC Equipment Finance, LLC, which is the entity that holds title to and provides the financing for these 198 golf riding cars. This is the fifth and final year of the five-year agreement for 198 riding cars which are leased for three of the six Columbus municipal golf courses - Airport, Mentel Memorial and Champions Golf Courses - for a total yearly amount of $130,080.00. Verification was made for PNC Equipment Finance and found free of unresolved findings with the State of Ohio as required by Ohio Revised Code (ORC) Section 9.24.
Principal Parties:
PNCEF, LLC, dba PNC Equipment Finance
995 Dalton Avenue
Cincinnati, OH 45203
Contact: Grace Sandlin
Contract Compliance # 221146430 exp. 3/27/2016
Benefits to Public:
The rental of golf riding cars provides income to the Recreation and Parks operating fund while providing a necessary service for its golfers.
Emergency Justification:
Emergency legislation is requested to assure timely processing of the purchase order to ensure payments per the agreed to schedule and with regard to delivery of the golf riding cars so as not to impact the 2015 golfing season.
Fiscal Impact:
This is the fifth and final year of the five-year agreement; $130,080.00 is budgeted for this expenditure. This ordinance is contingent on passage of the 2015 operating budget
Title
To authorize and direct the Director of the Recreation and Parks Department to set up a purchase order for one year with PNC Equipment Finance, LLC for the fifth and final year of riding car payments for Airport, Mentel Memorial and Champions Golf Courses; to provide adequate funding through December 31, 2015 in accordance with the terms of the Riding Car Lease-Purchase Agreement; to authorize the expenditure of $130,080.00 from the Recreation and Parks Operating Fund; and to declare an emergency. ($130,080.00).
Body
WHEREAS, the Director of Recreation and Parks has entered into a Lease-Purchase Agreement with PNCEF, LLC, dba PNC Equipment Finance, for golf riding cars; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to set up a purchase order to assure the delivery of the golf riding cars for 2015; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to set up a purchase order with PNCEF, LLC dba PNC Equipment Finance to provide adequate funding of the Riding Car Lease-Purchase Agreement through December 31, 2015 for golf cars for the Recreation and Parks Department, in accordance with the terms of the Agreement.
SECTION 2. That the expenditure of $130,080.00, or so much thereof as may be necessary, be and is hereby authorized from the Recreations and Parks Operationing Fund, Department 51-01, Fund 285, as follows, to pay the cost thereof:
Fund Type Items Object Level 3 OCA Code Amount
Operating Golf Car Rental 3305 513021 (Airport) $43,360.00
Operating Golf Car Rental 3305 513362 (Mentel) $43,360.00
Operating Golf Car Rental 3305 513310 (Champions) $43,360.00
$130,080.00
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.