Explanation
BACKGROUND:
This legislation will authorize the Director of the Department of Technology and the Director of the Department of Columbus Public Health, to continue an agreement with Netsmart Technologies, Inc., for annual software maintenance, support and hosting services for the Avatar behavioral health and claims billing system. The system was initially purchased by the Columbus Board of Health by authority of ordinance 2078-2005 (EL005861), and last continued by authority of ordinance 0412-2014, passed May 19, 2014, through purchase order EL016063. This agreement will provide software maintenance and support services for the period April 1, 2015 to March 31, 2016, at a cost of $15,723.66. This agreement will also authorize the third year of a five year hosting services agreement for the period April 1, 2015 to March 31, 2016, at a cost of $15,120.00. The total cost of this agreement is $30,843.66.
The Avatar system is necessary to meet the requirements of the Franklin County ADAMH Board and the Ohio Department of Mental Health and Addiction Services. Netsmart Technologies, Inc. will provide the Alcohol and Drug Abuse Program operated by the Columbus Public Health Department with ongoing hosting and technical support for the system.
As the vendor is the only provider of software maintenance, support and hosting services for the systems licensed to the City, this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the Columbus City Code Section 329.
FISCAL IMPACT:
In years 2013 and 2014, the Department of Technology expended $55,892.00 and $61,553.64 respectively for the annual renewal of software maintenance and support and hosting services and professional services. The 2015 total cost of this agreement is $30,843.66, bringing the aggregate contract total, including this request to $256,564.08. Funds are budgeted and available within the Department of Technology, internal services fund.
CONTRACT COMPLIANCE:
Vendor Name: Netsmart Technologies, Inc. F.I.D/CC #: 13-3680154 Expiration Date: 01/07/2017
Title
To authorize the Director of the Department of Technology and the Director of the Department of Columbus Public Health to continue an agreement with Netsmart Technologies, Inc., for annual software maintenance, support and hosting services for the Avatar behavioral health and claims billing system; and to authorize the expenditure of $30,843.66 from the Department of Technology, internal services fund. ($30,843.66)
Body
WHEREAS, this legislation will authorize the Director of the Department of Technology and the Director of the Department of Columbus Public Health, to continue an agreement with Netsmart Technologies, Inc., for the period April 1, 2015 to March 31, 2016, annual software maintenance and support services for the Avatar behavioral health and claims billing system at a total cost of $15,723.66 and also authorize the third year of a five year hosting services agreement at a cost of $15,120.00 with a combined total cost of $30,843.66, and
WHEREAS, the system was initially purchased by the Columbus Board of Health by authority of ordinance 2078-2005 (EL005861), and annual maintenance and support was last continued by authority of ordinance 0791-2013, passed April 22, 2013, through purchase order EL014378.
WHEREAS, the Avatar system is necessary to meet the requirements of the Franklin County ADAMH Board and the Ohio Department of Mental Health and Addiction Services. Netsmart Technologies, Inc. will provide the Alcohol and Drug Abuse Program operated by the Columbus Public Health Department with ongoing hosting and technical support for the system; and
WHEREAS, it is necessary to continue an agreement with Netsmart Technologies for software maintenance and support and hosting services to avoid service interruption, thereby preserving the public health, peace, property, safety and welfare; Now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology and the Director of the Department of Columbus Public Health be and is hereby authorized to continue an agreement with Netsmart Technologies, Inc., for annual software maintenance, support and hosting services for the Avatar behavioral health and claims billing system. For the period April 1, 2015 to March 31, 2016, this agreement will provide software maintenance and support services at a cost of $15,723.66, and authorize the third year of a five year hosting services agreement at a cost of $15,120.00 for a combined total cost of $30,843.66.
SECTION 2: That the expenditure of $30,843.66 is hereby authorized to be expended from:
Division: 47-01|Fund: 514|Sub-fund: 010|OCA Code: 500147|Obj. Level 1:03|Obj. Level 3: 3369|Amount: $30,843.66
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That this ordinance shall take effect and be in force from and after its passage by the earliest period allowed by law.