Explanation
BACKGROUND: This ordinance authorizes the Director of Public Safety to enter into a contract with Physio-Control, Inc. for product support services, warranty and maintenance work, and software licensing and upgrades for various models of Physio-Control, Inc. LifePak Defibrillators/monitors/pacemakers with battery support systems for the Division of Fire. This ordinance also authorizes the Director of Finance and Management to enter into a contract with Physio-Control, Inc. for product operating supplies for these same various models of Physio-Control LifePak Defibrillators/monitors/pacemakers. LifePak defibrillators are used by Fire Emergency Services personnel (EMS) to treat patients in cardiac distress. Physio-Control, Inc. is the sole source supplier of LifePak defibrillator parts and services.
Bid Information: Physio-Control, Inc. is the sole provider of these supplies and services.
Contract Compliance: Physio-Control, Inc. - 91-0697691 (expires 01/31/2016)
Emergency Designation: This legislation is requested to be an emergency measure so that both the LifePak defibrillator product support services and the usage of consumable product operating supplies can continue uninterrupted.
FISCAL IMPACT: This ordinance authorizes an expenditure of $465,000.00 from the Fire Division's 2015 General Fund budget for a contract with Physio-Control, Inc. for both LifePak defibrillator product support services, and product operating supplies; the Fire Division budgeted $1,375,500 for all medical supplies and $433,498 for maintenance services in the 2015 budget. The Fire Division spent $390,000 in 2014, $350,000.00 in 2013, $300,000.00 in 2012, 2011 and 2010, and $250,000.00 in 2009 for LifePak defibrillator supplies and services.
Title
To authorize and direct the Director of Finance and Management to enter into a contract with Physio-Control, Inc. for LifePak defibrillator supplies in accordance with sole source procurement provisions; to authorize and direct the Director of Public Safety to enter into a contract with Physio-Control, Inc. for support services, warranty/maintenance work, and software licensing and upgrades in accordance with sole source procurement provisions; to authorize the expenditure of $465,000.00 from the General Fund; and to declare an emergency.($465,000.00)
Body
WHEREAS, the Division of Fire carries Physio-Control, Inc. LifePak defibrillators/monitors/pacemakers on its Emergency Medical and first responder vehicles in order to assess and deal with cardiovascular emergencies; and
WHEREAS, this highly specialized and technical equipment requires both LifePak defibrillator equipment product support services and product operating supplies as specified by and provided only by the manufacturer; and
WHEREAS, these product support services were provided in previous years solely by the manufacturer in order to adhere to warranty regulations and to insure that repairs were in accordance with the manufacturer's specifications; and
WHEREAS, for the aforementioned reasons, it is now necessary to enter into a contract with the manufacturer, Physio-Control, Inc., for continuing support services and operating supplies for various models of LifePak defibrillators/monitors/pacemakers with battery support systems in accordance with sole source provisions of City Code; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Fire, Department of Public Safety, in that it is immediately necessary to enter into a contract for support services and operating supplies for Physio-Control, Inc. LifePak equipment used on Emergency Medical vehicles, thereby preserving the public health, peace, property, safety and welfare; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be and he is hereby authorized and directed to enter into a contract with Physio-Control, Inc. for support services, warranty and maintenance work for various models of LifePak defibrillators/monitors/pacemakers with battery support systems.
SECTION 2. That the Director of Finance and Management be and he is hereby authorized and directed to enter a contract with Physio-Control, Inc. for supplies for these same various models of LifePak defibrillators/monitors/pacemakers with battery support systems.
SECTION 3. That this contract is awarded in accordance with the relevant provisions of Chapter 329 of the Columbus City Code relating to Sole Source Provisions to permit the authorization to enter into a contract with Physio-Control, Inc. for both LifePak equipment product support services and product operating supplies for the Division of Fire.
SECTION 4. That the expenditure of $465,000.00, or so much thereof as may be necessary, is hereby authorized from the funds available within the Division of Fire #30-04, General Fund 010, OCA Code 301531 as follows:
· OL3 Code 2207, $250,000.00
· OL3 Code 3372, $215,000.00
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.