Explanation
BACKGROUND: This ordinance authorizes the option to purchase Various Asphalt Concretes for the Department of Public Service, Division of Planning and Operation and all city agencies. The term of the proposed option contracts will be through April 30, 2017 with the option to extend one additional year, subject to mutual agreement by both parties, in accordance with formal bid SA005693. The Purchasing Office opened formal bids on January 15, 2015. The various asphalt concretes will be used for construction and repair of city roadways.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 of City Code relating to competitive bidding process. (Solicitation No. SA005693). Sixty-six (66) bids were solicited (MAJ:55, M1A: 9; F1:2) Four bids were received (MAJ: 4).
The Purchasing Office is recommending award of three (3) contracts to the lowest responsive, responsible and best bidders:
Shelly Materials, Inc., CC#311574851, exp. 1/16/2016
Kokosing Materials, Inc., CC#310980603, exp. 11/18/2015
The Apple-Smith Corporation, CC#311012654, exp. 6/14/2015
Total Estimated Annual Expenditure: $600,000.00
These companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States database for Findings for Recovery.
This ordinance is being submitted as an emergency because without emergency action street construction and repair will be delayed and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish three option contracts is budgeted in the General Fund. The city agencies will be required to obtain approval to expend from its own appropriations.
Title
To authorize the Finance and Management Director to enter into three contracts for the option to purchase various asphalt concretes with Shelly Materials, Inc., Kokosing Materials, Inc. and The Apple-Smith Corporation; and to ...
Click here for full text