Explanation
BACKGROUND: This legislation is for the option to establish nine (9) UTC contracts for Water Meters, Yokes, Meter Setters and Appurtenances for the Division of Water, the sole user. These contracts will provide for the purchase of meters and related hardware and appurtenances for installation in the City's water distribution system. The term of the proposed option contracts would be approximately one year, expiring February 28, 2016, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on November 20, 2015.
The Purchasing Office advertised and solicited competitive bids in accordance with relevant provisions of City Code Chapter 329 (Solicitation No. SA005652). Fifty-seven (57) bids were solicited: (M1A-0, F1-0, MBR-0). Ten (10) bids were received. Of the 81 line items, no bids were received for 3.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Badger Meter, Inc., MAJ, CC# 39-0143280 expires 10/15/2015, Items 2, 6, 9-22, 25, 35-39, 44-47, 63-65 and 73, $1.00
Ferguson Waterworks, MAJ, CC# 54-1211771 expires 02/07/2015, Items 1, 3-5, 7-8, 40, 66, 69-70, and 80, $1.00
Metron-Farnier, LLC, MAJ, 84-1328980 expires 01/14/2016, Items 41-43 and 77, $1.00
Master Meter, Inc., MAJ, 75-1739575 expires 08/07/2016, Items 49-60 and 79, $1.00
Elster AMCO Water, LLC, MAJ, 59-1212543 expires 08/05/2016, Items 28-34 and 75, $1.00
Neptune Technology Group, Inc., CC# 13-4192672 expires 11/11/2016, Items 23, 24 and 76, $1.00
Mueller Systems, LLC, CC# 37-1388051 expires 10/15/2015, Item 74, $1.00
Sensus USA, Inc., CC# 51-0338883 expires 11/04/2016, Items 61, 62 and 78, $1.00
HD Supply Waterworks Ltd, CC# 03-0550887 expires 11/04/2016, Items 67, 68, 71 and 72, $1.00
Total Estimated Annual Expenditure: $2,200,000, Division of Water, the sole user
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into nine (9) option contracts with the following vendors: Badger Meter, Inc., Ferguson Waterworks, Metron-Farnier, LLC, Master Meter, Inc., Elster AMCO Water, LLC, Neptune Technology Group, Inc., Mueller Systems, LLC, Sensus USA, Inc., and HD Supply Waterworks Ltd.; and to declare an emergency.
Body
WHEREAS, Water Meters, Yokes, Meter Setters and Appurtenances are used for repair and replacement throughout the City of Columbus water distribution system; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on November 20, 2014 and selected the overall lowest, responsive, responsible and best bidders; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to maintain a supply of Water Meters, Yokes, Meter Setters and Appurtenances, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Purchasing Office, in that it is immediately necessary to enter into contracts for the option to purchase Water Meters, Yokes, Meter Setters and Appurtenances, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contracts for the option to purchase Water Meters, Yokes, Meter Setters and Appurtenances in accordance with Solicitation No. SA005652 for a term of approximately one year, expiring February 28, 2016, with the option to renew for one (1) additional year, as follows:
Badger Meter, Inc., Items 2, 6, 9-22, 25, 35-39, 44-47, 63-65 and 73, $1.00
Ferguson Waterworks, Items 1, 3-5, 7-8, 40, 66, 69-70, and 80, $1.00
Metron-Farnier, LLC, Items 41-43 and 77, $1.00
Master Meter, Inc., Items 49-60 and 79, $1.00
Elster AMCO Water, LLC, Items 28-34 and 75, $1.00
Neptune Technology Group, Inc., Items 23, 24 and 76, $1.00
Mueller Systems, LLC, Item 74, $1.00
Sensus USA, Inc., Items 61, 62 and 78, $1.00
HD Supply Waterworks Ltd, Items 67, 68, 71 and 72, $1.00
SECTION 2. That the expenditure of $9.00 has been authorized by Ordinance 2890-2014 AC037233 to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.