Explanation
BACKGROUND: This ordinance authorizes the option to purchase Accessible Pedestrian Signals for the Department of Public Service. The term of the proposed option contract will be through November 30, 2017 with the option to extend two additional one year periods, subject to mutual agreement of both parties, in accordance with formal bid solicitation SA005672. These items are used for roadways installations throughout the city. The Purchasing Office opened formal bids on December 18, 2014.
The Purchasing Office advertised and solicited competitive bids in accordance with relevant provisions of City Code Chapter 329 (Solicitation SA005672). Forty-five bids (45) were solicted. Two bids were received.
The Purchasing Office is recommending award of one contract to the lowest, responsive, responsible and best bidder, Baldwin & Sours, Inc., CC#311104513, Expiration: June 03, 2016. Total Estimated Annual Expenditure: $140,000.00.
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State database for Findings for Recovery.
This ordinance is being submitted as an emergency because without emergency action Accessible Pedestrian Signals will not be available and the efforts of various city agencies to continue with roadway pedestrian markings would be delayed and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the General Fund. The Public Service Department will be required to obtain approval to expend from its own appropriations.
Title
To authorize the Finance and Management Director to enter into one contract for the option to purchase Accessible Pedestrian Signals from Baldwin & Sours, Inc. and to declare an emergency.
Body
WHEREAS, the City agencies have a need for Accessible Pedestrian Signals for the roadway projects, and
WHEREAS, the Purchasing Office advertised and solicited formal bids on December 18, 2014 and selected the lowest responsive, responsible and best bid; and
WHEREAS, this ordinance addresses the Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices 2) providing an effective option contract for the Public Service Department to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to ensure Accessible Pedestrian Signals are available and supplied as needed for city agencies for roadway projects and that their efforts will not be interrupted, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department in that it is immediately necessary to enter into one contract for the option to purchase Accessible Pedestrian Signals thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase Accessible Pedestrian Signals for the Department of Public Service for the term ending November 30, 2017 with the option to extend for two additional one year period in accordance with Solicitation No SA005672 as follows:
Baldwin & Sours, Inc., Items: 1-8. Amount $1.00.
SECTION 2. That the expenditure of $1.00 has been authorized by ordinance 2890-2014, AC037233, to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriate, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.