Explanation
BACKGROUND: The Department of Public Safety, Division of Police, purchased a Time and Attendance System (LION) from Orion Communications in 2013. The Division of Police uses this system for the processing of timesheet information, leave and overtime requests, personnel data and scheduling, and standardized reporting. In 2013, the Division of Police entered into a contract (EL014869), including the option to renew for four (4) additional, one (1) year terms. This will be the first of the allowable four renewals for the maintenance and support of the Time and Attendance System (LION). A total of $34,012.00 is needed to cover the cost of maintenance and will be funded from the General Fund.
Bid Information: Ordinance 1320-2013 was authorized in accordance with Solicitation Number SA004597 that approved Orion Communications as the Contractor.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Emergency Designation: Emergency legislation is necessary so that Police may continue to provide a time attendance system.
Contract Compliance Number: 75-2768150 expires on 07/08/2016
FISCAL IMPACT: This ordinance authorizes an expenditure of $34,012.00 for the first renewal contract with Orion Communications for maintenance of the Time and Attendance System (LION). Funds for this contract are budgeted in the Division's General Fund Budget. A total of $520,851.00 was encumbered and spent in 2014 on the system. A total of $264,212.00 was encumbered and spent in 2013 on the system. Passage of this ordinance is contingent on approval of the 2015 General Fund Budget by City Council.
Title
To authorize and direct the Director of Public Safety to renew a contract with Orion Communications for the maintenance and support of the Division of Police's Time and Attendance System (LION); to authorize the expenditure of $34,012.00 from the General Fund; and to declare an emergency. ($34,012.00)
Body
WHEREAS, the Division of Police needs to renew the maintenance agreement for the current Time and Attendance System (LION); and
WHEREAS, the Time and Attendance System (LION) is an invaluable tool for processing of timesheet information, leave and overtime requests, personnel data and scheduling, and standardized reporting; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to renew a contract with Orion Communications for maintenance and support of the Time and Attendance System (LION), for the immediate preservation of the public peace, property, health, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be and is hereby authorized and directed to renew the contract with Orion Communications for maintenance and support of the Time and Attendance System (LION) for the Division of Police, Department of Public Safety.
SECTION 2. That the expenditure of $34,012.00, or so much thereof as may be needed, is hereby authorized as follows:
DIV 30-03 | FUND 010 | OBJ LEV (01) 03 | OBJ LEV (03) 3372 | OCA 300350 | AMOUNT $34,012.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.