Explanation
This legislation authorizes the Director of Public Utilities to enter into a service agreement for the Maintenance Manager Service for the Foxboro I/A System. The Jackson Pike Wastewater Treatment Plant utilizes this control system to monitor and provide control functions to the critical digester control area of the treatment plant.
This is critical to the operations of the Jackson Pike facility, as all sludge brought into the plant is processed through the digester system and the Foxboro I/A System monitors that process. Invensys Systems, Inc. is the manufacturer of the system and software developer of the Foxboro I/A System utilized at the Jackson Pike Wastewater Treatment Plant and is the only entity offering the necessary equipment, service and software for this type of equipment. Therefore, the Division desires to enter into a service agreement for maintenance and support with Invensys Systems, Inc., in accordance with the pertinent provisions for Sole Source procurement of Columbus City Code, Section 329. This is for embedded systems.
This contract will cover a three year period from March 1, 2015 through and including February 28, 2018. For each year of the three year contract, funds for the services shall be reviewed and expenditures shall be approved by Ordinance of City Council, and the appropriation and certification of funds by the City Auditor. The current year's agreement is for the period of March 1, 2015 through and including February 29, 2016. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested. The Quote dated December 11, 2014 is attached to this record.
SUPPLIER: Invensys Systems, Inc. (04-1339430) Expires 6/6/2016
Invensys Systems, Inc. does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The amount needed for the first year of this agreement is $41,643.00. This ordinance is contingent on passage of the 2015 Operating Budget, Ord. #2621-2014.
$39,522.00 was spent in 2014
$46,591.75 was spent in 2013
Title
To authorize the Director of Public Utilities to enter into a service agreement with Invensys Systems, Inc. for the Maintenance Manager Service Agreement for the Foxboro I/A System in accordance with the pertinent provisions for sole source procurement of the Columbus City Code; and to authorize the expenditure of $41,643.00 from the Sewerage System Operating Fund. ($41,643.00)
Body
WHEREAS, the Jackson Pike Wastewater Treatment Plant established a Maintenance Manager Service Agreement for the Foxboro I/A System, which is necessary for the continued operation of critical plant systems; and
WHEREAS, the Division of Sewerage and Drainage uses this system to monitor and provide control of the digester control area of the Jackson Pike Wastewater Treatment Plant; and
WHEREAS, Invensys Systems, Inc., is the manufacturer and software developer and is the sole provider of the services for this process control program; and
WHEREAS, this ordinance is being submitted in accordance with the pertinent provisions for Sole Source procurement of Columbus City Code Chapter 329; and
WHEREAS, it is anticipated that services under this agreement will be provided over a period of three years, the maximum obligation for the first year being $41,643.00, with funds being reviewed and approved for each subsequent year of the three year contract. The parties agree that the City's obligation for subsequent years is subject to and conditioned upon approval of City Council, and the appropriation and certification of funds by the City Auditor; and
WHEREAS, the City may, at any time during the performance of the services under this Agreement, propose a modification of the contract by a properly authorized written instrument. With the approval of City Council and execution of such modification by both parties hereto, it shall be fully incorporated into this Contract and shall govern all subsequent performance under the Contract; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to enter into contract with Invensys Systems, Inc., for the purchase of Maintenance Manager Service for the Foxboro I/A System for the Division of Sewerage and Drainage, Jackson Pike Wastewater Treatment Plant; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to enter into a service agreement with Invensys Systems, Inc., 6745 Engle Road, Suite 205, Middleburg Heights, Ohio 44130, for the purchase of Maintenance Manager Service for the Foxboro I/A System, for the Division of Sewerage and Drainage, in such form and including such terms and conditions as are approved by the City Auditor and City Attorney.
SECTION 2. That the expenditure of $41,643.00, or so much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund No. 650, as follows:
OCA: 605022
Object Level 1: 03
Object Level 3: 3369
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this contract is awarded in accordance with the pertinent provisions for Sole Source procurement of Columbus City Code Chapter 329.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.