Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify a contract with Stantec Consulting Services, Inc., in the amount of up to $150,000.00 for the Pedestrian Safety Improvements - Sidewalk Design and Crosswalk Improvements project.
This modification will provide additional funding for the detail design of a shared use path on Waggoner Road between Broad Street and Chapel Stone Road, located in the Far East Community Planning Area (CPA 21).
Original contract amount $439,000.00 (Ordinance 0950-2012, EL012886)
Modification number 1 $150,000.00
Total contract amount, including this modification $589,000.00
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Stantec.
2. CONTRACT COMPLIANCE
The contract compliance number for Stantec is 11-2167170 and expires 11/6/15.
3. FISCAL IMPACT
Funds in the amount of $150,000.00 are available for this project in the Streets and Highways Bonds Fund within the Department of Public Service. An amendment to the 2014 Capital Improvements Budget is necessary to establish sufficient cash and authority in the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary engineering and design funding and to prevent unnecessary delays in the Department of Public Service's Capital Improvement Program.
Title
To amend the 2014 Capital Improvement Budget; to authorize and direct the City Auditor to transfer cash and appropriation between projects within the Streets and Highways Bonds Fund; to authorize the Director of Public Service to modify a contract with Stantec Consulting Services, Inc., for engineering, design, technical, and surveying services in connection with the Pedestrian Safety Improvements - Sidewalk Design and Crosswalk Improvements; to authorize the expenditure of up to $150,000.00 from the Streets and Highways Bonds Fund; and to declare an emergency. ($150,000.00)
Body
WHEREAS, Ordinance 0950-2012 authorized the Director of Public Service to enter into contract with Stantec Consulting Services, Inc. for the Pedestrian Safety Improvements - Sidewalk Design and Crosswalk Improvements project; and
WHEREAS, additional design and engineering services are needed relative to the design of a shared use path and other improvements along Waggoner Road; and
WHEREAS, it is necessary to execute a contract modification to contract EL012886 to authorize the encumbrance and expenditure funds for the aforementioned services; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvement Budget and a transfer of cash within the Streets and Highways Bonds Fund for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to modify this contract to prevent unnecessary delays in the Department's Capital Improvement Program; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvement Budget authorized by ordinance 0683-2014 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / Amended
704 / 530161-100000 / Roadway Improvements (Voted Carryover) / $471,844.00 / $10,000.00 / $481,844.00 (to match cash)
704 / 590105-100000 / Pedestrian Safety Improvements (Voted 2013 / $1,325,299.00 / $13.00 / $1,325,312.00 (to match cash)
704 / 530161-100000 / Roadway Improvements (Voted Carryover) / $481,844.00 / ($80,000.00) / $401,844.00
704 / 590105-100071 / Pedestrian Safety Improvements - Waggoner Shared Use Path (Voted Carryover) / $0.00 / $80,000.00 / $80,000.00
704 / 590105-100000 / Pedestrian Safety Improvements (Voted 2013) / $1,325,312.00 / ($70,000.00) / $1,255,299.00
704 / 590105-100071 / Pedestrian Safety Improvements - Waggoner Shared Use Path (Voted 2013) / $0.00 / $70,000.00 / $70,000.00
SECTION 2. That the City Auditor is hereby authorized to transfer cash and appropriate between projects within the Streets and Highways G.O. Bonds Fund, Fund 704 as follows:
From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100000 / Roadway Improvements / 06-6600 / 590046 / $80,000.00
704 / 590105-100000 / Pedestrian Safety Improvements / 06-6600 / 593089 / $70,000.00
To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100071 / Pedestrian Safety Improvements - Waggoner Shared Use Path / 06-6600 / 720571 / $150,000.00
SECTION 3. That the Director of Public Service be and is hereby authorized to execute a contract modification with Stantec Consulting Services, Inc. relative to the Pedestrian Safety Improvements - Sidewalk Design and Crosswalk Improvements project in an amount of up to $150,000.00.
SECTION 4. That for the purpose of paying the cost of this contract the sum of up to $150,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways Bond Fund as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100071 / Pedestrian Safety Improvements - Waggoner Shared Use Path / 06-6682 / 720571 / $150,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.