Explanation
BACKGROUND: This legislation is for the option to establish three (3) UTC contracts for Printing, Copying and Related Services to be used exclusively by the City's internal Print Services facility within the Finance and Management Department for printing, copying and related services to supplement and augment their services in efforts to meet the City agencies needs/requests for these services. The term of the proposed option contracts are upon contract execution through May 31, 2016. The contracts may be extended for one (1) additional year, subject to mutual agreement by both parties. The Purchasing Office opened formal bids on January 15, 2015.
The Purchasing Office advertised and solicited competitive bids in accordance with relevant provisions of City Code Chapter 329 relating to competitive bidding (Solicitation No. SA005701). One Hundred and Seventy-Five (175) bids were solicited: (MBR-2, M1A-5, F1-5). Three (3) bids were received.
Companies/suppliers were to quote not-to-exceed pricing for various type printing and copying jobs. Multiple contracts are being recommended for award to provide Printing, Copying and Related Services. The specifications stated that the City reserved the right to make multiple awards to the lowest, responsive, responsible and best bidders. The awarded contractors will be given opportunities to provide quotes throughout the term of the contract. When the Internal Print Services facility needs these services, the contractors are required to submit quotes to compete for the work based on the job requirements. The lowest, responsive contractor will be awarded a purchase order to provide the required services. A waiver of regulations is being submitted to award to multiple suppliers and to conduct competitive bids with all three (3) for each printing/copying opportunity and award a contract accordingly. Additionally, a waiver of regulations is needed for Post Printing, as their printing facility is outside a m...
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