Explanation
Background: This ordinance authorizes the purchase of a Digital Forensics Storage Server for computer and cell phone analysis for the Division of Police Crimes Against Persons Bureau from an existing Universal Term Contract with OnX USA LLC, FL005254. The Division of Police needs additional computer storage space for the digital forensics capability in the Crimes Against Persons Bureau. A Digital Forensics Storage Server for computer and cell phone analysis is necessary in order to meet the division's requirement for recording and storage of evidentiary data for the next three years. Much of this data has evidentiary value and stored in a secure environment due to the nature of the content and is not on the main network computer system. This equipment is scalable as the need for more storage space grows.
Bid Information: The HP Equipment and Services UTC is available with OnX USA to purchase needed items. UTC number is FL005254. The contract expires 6-30-2015.
Contract Compliance: OnX USA LLC #27-1445264 expires 02/02/2017
Emergency Designation: Emergency legislation is requested in order to provide the division with Digital Forensics Storage Server for computer and cell phone analysis that will meet storage requirements.
Fiscal Impact: This ordinance authorizes an expenditure of $58,052.00 from Public Safety Capital Improvement Funds for the purchase of a Digital Forensics Storage Server for computer and cell phone analysis for the Division of Police Crimes Against Persons Bureau. A transfer of cash between projects within the Capital Improvement Budget is necessary to provide sufficient authority for said project.
Title
To amend the Capital Improvement Budget; to authorize the City Auditor to transfer funds between projects within Public Safety's Bond Funds; to authorize and direct the Finance and Management Director to issue a purchase order for the purchase of Digital Forensics Storage Server for computer and cell phone analysis for the Division of Police Crimes Against Persons Bureau from the existing Universal Term Contract with OnX USA, to authorize the expenditure of $58,052.00 from the Safety Bond Funds; and to declare an emergency. ($58,052.00)
Body
WHEREAS, the Division of Police needs to purchase Digital Forensics Storage Server for computer and cell phone analysis for the Division of Police Crimes Against Persons Bureau; and
WHEREAS, a Universal Term Contract, FL005254 exists with OnX USA LLC for this purchase; and
WHEREAS, it is now necessary to amend the 2014 Capital Improvement Budget and to transfer cash between projects within the Capital Improvement Fund for the purchase of the Digital Forensics Storage Server for computer and cell phone analysis; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Police, in that it is immediately necessary to purchase said goods to meet storage requirements, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvement Budget be amended in fund 701 as follows to account for encumbrance cancellation and to properly align appropriation with projected expenditure;
Professional Ach. Svs-310004-100000|Voted Carryover|Current CIB $250,000|Revised CIB $361,870|Difference $111,870
Sirens-310106-100000|Unvoted Carryover|Current CIB $0|Revised CIB $17,415|Difference $17,415
Police/Fire Communication System-320001-100000|Voted Carryover|Current CIB $6,003|Revised CIB $12,421|Difference $6,417
Police Facility Renovation-330021-100000|Voted Carryover|Current CIB $100,000|Revised CIB $177,283|Difference $77,283
Police Property Rm/Crime Lab-330033-100000|Voted Carryover|Current CIB $933,368|Revised CIB $998,513|Difference $65,145
Fire Replacement Platform 340101-100003|Voted 2013 Debt SIT|Current CIB $1,129,303|Revised CIB $1,133,797|Difference $4,494
Additional Fire Facility Renovation 340103-100001|Unvoted Carryover|Current CIB $73,125|Revised CIB $81,987|Difference $8,862
Fire Defibrillator Replacement-340116-100000|Voted Carryover|Current CIB $391,827|Revised CIB $396,105|Difference $4,278
Safety Cameras 310003-100000|Voted 2013 Debt SIT|Current CIB $432,399|Revised CIB $374,347|Difference ($58,052)
Police Equipment 330036-100000|Voted 2013 Debt SIT|Current CIB $0|Revised CIB $58,052|Difference $58,052
SECTION 2. That the City Auditor is hereby authorized to transfer funding within the Capital Improvement Fund as follows:
FROM: Dept. /Div: 30-01/Fund 701/Project Number 310003-100000/Project Name - Surveillance Cameras/OCA Code: 701003 /OL3: 6649/Amount: $58,052.00
TO: Dept. /Div: 30-03/Fund 701/Project Number 330036-100000/Project Name - Police Equipment/OCA Code: 701036/OL3: 6649/Amount: $58,052.00
SECTION 3. That the Finance and Management Director be and is hereby authorized and directed to issue a purchase order for the purchase of a Digital Forensics Storage Server for Computer and Cell Phone Analysis from OnX USA LLC for the Division of Police Crimes Against Persons Bureau in accordance with the existing Universal Term Contract, FL005254.
SECTION 4. That the expenditure of $58,052.00, or so much thereof as may be necessary in regard to the action authorized in Section 3, and hereby is authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330036-100000
OCA: 701036
Object Level 1: 06
Object Level 3: 6649
Amount: $58,052.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.