Explanation
BACKGROUND: This ordinance is to modify a previous ordinance (1029-2013) in order to amend the option to extend a Universal Term Contract with Arrow Energy, Inc. for the purchase of Jet Aviation Fuel from one (1) additional year to two (2) additional years on a year by year basis as reflected in the contract and agreed to by both parties. The solicitation and contract both correctly reflect the intention to allow for 2 additional years. The ordinance, as drafted by the Purchasing Office, incorrectly listed only a one-year extension. This ordinances corrects that mistake. The extension option would permit an extension of the contract from the current expiration date of April 30, 2015 until April 30, 2016, although the Purchasing Office intends to modify the contract to extend it only six months, until October 31, 2015, to allow for a new bid process.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: No additional monies are required to modify the option contract. Each agency must set aside their own funding for their estimated expenditures.
In order to maintain uninterrupted services to City agencies using Universal Term Contracts and open Purchase Orders, this ordinance is being submitted as an emergency.
Title
To authorize and direct the Finance and Management Director to modify ordinance 1029-2013 in order to amend the option to extend the contract with Arrow Energy, Inc. for Jet Aviation Fuel from one (1) additional year to two (2) additional years on a year by year basis as reflected in the contract and agreed to by both parties; and to declare an emergency.
Body
WHEREAS, the Finance/Purchasing Office established contract FL005572 for the purchase of Jet Aviation Fuel with Arrow Energy, Inc.; and
WHEREAS, Ordinance 1029-2013 authorized contract FL0...
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