Explanation
BACKGROUND: To change the company name and Federal Identification Number for contract number FL005451 for the purchase of Protective Footwear and contract number FL006054 for the purchase of Winter Wear and Raingear. This ordinance authorizes the assignment of all past, present and future business done by the City of Columbus with Safety Solutions, Inc., FID 310808325 to W.W. Grainger, Inc. (Grainger) FID 361150280, ACT through 1/29/2017.
1. Amount of additional funds: No additional funds are necessary to modify the option contract.
2. Reason additional needs were not foreseen: The current supplier merged with another company.
3. Reason other procurement processes not used: The same exact product is required as originally bid. No lower pricing/more attractive terms and conditions are anticipated through rebidding at this time.
4. How cost was determined: Terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: No funds are required to modify the option contracts. Each agency must set aside their own funding for their estimated expenditures.
In order to maintain an uninterrupted of services to City agencies using these Universal Term Contracts, this ordinance is being submitted as an emergency.
Title
To authorize the Finance and Management Director to modify past, present and future purchase orders, and negotiate contract modifications with Safety Solutions, Inc., to reflect a name change to the company as a result of new ownership; and to declare an emergency.
Body
WHEREAS, the Finance and Management Department/Purchasing Office established contracts with Safety Solutions, Inc., for the option to purchase Protective Footwear and Winter Wear and Raingear; and
WHEREAS, W.W. Grainger, Inc., (Grainger) purchased Safety Solutions, in addition to notifying the City of the purchase, W.W. Grainger., (Grainger) has agreed to honor the past, present and future purchase orders, and negotiate contract modifications established from contract number FL005451 - Protective Footwear and FL006054 - Winter Wear and Raingear, and
WHEREAS, in order to ensure Protective Footwear and Winter Wear and Raingear is supplied to employees throughout the City of Columbus on an ongoing basis, and to ensure City of Columbus agreements with various unions and employee plans representing the employees for whom items will be purchased under this contract will remain in force, this is being submitted as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department/Purchasing Office in that it is immediately necessary to modify contract number FL005451 and FL006054, thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify contract FL005451 - Protective Footwear and contract FL0060541 - Winter Wear and Raingear and all past, present and future purchase orders pursuant to the contracts to reflect the change of the company name and FID number from Safety Solutions, Inc., FID 310808325 to W.W. Grainger, Inc., (Grainger) FID 361150280.
SECTION 2. That this modification is in accordance with the relevant provisions of Chapter 329 of the Columbus City Codes.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.