Explanation
BACKGROUND:
This ordinance will authorize the Director of the Department of Technology to renew an agreement with BIAS Corporation for Oracle software maintenance and support services. The original agreement (EL014414) was authorized by ordinance 0899-2013, passed May 6, 2013. That agreement included options to renew for two additional one year terms; this ordinance will authorize the second option to renew (third and final year of contract). This renewal will provide service for the period May 31, 2015 to May 30, 2016 at a total cost of $579,771.33. This includes annual maintenance and support of Oracle database software at a cost of $505,012.75 and annual maintenance and support for the Work and Asset Management (WAM) system utilized by the Department of Public Utilities, at a cost of $74,758.58.
FISCAL IMPACT:
During fiscal years 2013 and 2014, $617,180.78 and $582,867.01 were expended respectively for Oracle annual software maintenance and support. The cost for the 2015 services is $579,771.33 and will be provided through the vendor BIAS Corporation. Funding is available in the amount of $579,771.33 within the Department of Technology, Information Services Division, internal service fund. Including this renewal, the aggregate contract total amount with BIAS Corporation is $1,779,819.12.
CONTRACT COMPLIANCE:
Vendor Name: BIAS Corporation CC #/F.I.D #: 59 - 3676651 Expiration Date: 03/02/2017
Title
To authorize the Director of the Department of Technology to renew an agreement with BIAS Corporation for Oracle software maintenance and support services; and to authorize the expenditure of $579,771.33 from the Department of Technology, Information Services Division, internal service fund. ($579,771.33)
Body
WHEREAS, this ordinance will authorize the Director of the Department of Technology to renew an agreement with BIAS Corporation for Oracle software maintenance and support services for a total amount of $579,771.33. This includes annual maintenance and support of Oracle database software at a cost of $505,012.75 and annual maintenance and support for the Work and Asset Management (WAM) system utilized by the Department of Public Utilities, at a cost of $74,758.58; and
WHEREAS, the original contract was awarded pursuant to solicitation SA004837. The original agreement (EL014414) was authorized by ordinance 0899-2013, passed May 6, 2013. That agreement included options to renew for two additional one year terms; this ordinance will authorize the second option to renew. This renewal will provide service for the period May 31, 2015 to May 30, 2016 at a total cost of $579,771.33; and
WHEREAS, it is necessary to authorize the Director of the Department of Technology to renew an annual contract with BIAS Corporation for Oracle maintenance, software support and upgrade services, thereby protecting the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to renew an agreement with BIAS Corporation for Oracle software maintenance and support services, in the amount of $579,771.33. This includes annual maintenance and support of Oracle database software at a cost of $505,012.75 and annual maintenance and support for the Work and Asset Management (WAM) system utilized by the Department of Public Utilities, at a cost of $74,758.58. The term of this contract is May 31, 2015 to May 30, 2016.
SECTION 2: That the expenditure of $579,771.33 or so much thereof as may be necessary is hereby authorized to be expended from:
Object Level 1: 03| Object Level 3 code: 3369 - Software maintenance/support: Total: $505,012.75
Dept./Div.:47-02| Fund 514| Subfund: 001| OCA code: 470202| Obj. Level 1: 03| Obj. Level 3: 3369| Amount: $ 505,012.75| (DoT)
Object Level 1: 03| Object Level 3 code: 3369 - Software maintenance/support: Total: $74,758.58
Dept./Div.:47-01| Fund 514| Subfund: 550| OCA code: 514550| Obj. Level 1: 03| Obj. Level 3: 3369| Amount: $ 4,560.27| (DPU - Electricity)
Dept./Div.:47-01| Fund 514| Subfund: 600| OCA code: 514600| Obj. Level 1: 03| Obj. Level 3: 3369| Amount: $ 29,006.33| (DPU - Water)
Dept./Div.:47-01| Fund 514| Subfund: 650| OCA code: 514650| Obj. Level 1: 03| Obj. Level 3: 3369| Amount: $ 32,519.98| (DPU - Sewers & Drains)
Dept./Div.:47-01| Fund 514| Subfund: 675| OCA code: 514675| Obj. Level 1: 03| Obj. Level 3: 3369| Amount: $ 8,672.00| (DPU - Stormwater)
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.