Explanation
BACKGROUND:
This ordinance will authorize the Director of the Department of Technology, on behalf of the Columbus Public Health Department, to continue an annual agreement with Streamline Health, Inc. to provide application hosting services for the vital records management system. The original agreement (EL008210) was authorized by ordinance 0191-2008, passed on March 17, 2008. The agreement was most recently renewed by authority of ordinance 1390-2014 (purchase order EL016112), passed July 14, 2014. The Columbus Public Health Department has a continuing need for the services provided by Streamline Health, renewable annually, by mutual agreement and approval of proper City authorities. This agreement will provide for services from June 23, 2015 through June 22, 2016 at a cost of $85,705.46. The price for the software customizations was agreed to after extensive negotiations with Streamline Health.
The vital statistics record management system is a critical application that provides the Columbus Public Health Department with the ability to provide an extensive array of services, electronic data and document management partnered with document scanning, and operational workflow that provides full end-to-end processing of birth and death records. This electronic foundation fully supports the future of federally legislated electronic verification of vital events and statewide central issuance.
This Council finds it is in the best interest of the City to waive the relevant provisions of Chapter 329 of City Code relating to competitive bidding to permit the aforementioned purchase, as Streamline Health is the Columbus Public Health Department’s vendor that has unique knowledge of this critical application, making them uniquely capable of completing the required work.
FISCAL IMPACT:
In 2013 and 2014, the Department of Technology, on behalf of the Columbus Public Health Department, legislated $73,386.00 and $80,098.56 respectively for the applicati...
Click here for full text