Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT) to enter into contracts with various contractors/vendors to provide services to restore the City's secondary data center to full operations. On February 13, 2015, the Backup Data Center had an undesired fire suppression release which resulted in an emergency situation. As a result, this situation was declared a Mayor's Emergency due to the fire suppression release affecting critical technology components requiring extraordinary measures/services for its resolution. These services are required due to the unplanned release of FM-200 fire suppressant in the City's secondary data center during an annual inspection of the data center fire suppression system. This ordinance will authorize up to $80,000.00 to restore the secondary data center to full operations. This amount includes $24,455.00 for data cleaning services (of which $4,355.00 has been spent with Data Center Solutions, Inc.); and up to $35,545.00 for fire suppression system recharging services, provided by Hard Fire Suppression Systems Inc.; the remaining $20,000.00 amount is a contingency in the event of any additional unforeseen material and service needs.
There is an immediate need to procure these services to restore full functioning at the City's secondary data center. Consequently, this ordinance requests a waiver of competitive bidding provisions in accordance with relevant provisions of Columbus City Code, Chapter 329.
EMERGENCY ACTION:
Emergency action is requested so that the Department of Technology can obtain services to restore the City's secondary data center to full operations at the earliest possible date, minimizing disruption and interruption of critical functions and services.
FISCAL IMPACT:
Funds totaling $80,000.00 for this ordinance are available within the Department of Technology, Information Services Division, internal services fund.
CONTRACT COMPLIANCE :
Vendor Name: Data Center Solutions, Inc. FID/CC#: 45-0564086 Expiration Date: 02/18/2016
Vendor Name: Hard Fire Suppression Systems, Inc. FID/CC#: 31-1256611 Expiration Date: 10/24/2015
Title
To authorize the Director of the Department of Technology (DoT) to enter into contracts with various contractors/vendors to provide services to restore the City's secondary data center to full operations; to waive the competitive bidding provisions of the Columbus City Code; to authorize the expenditure of $80,000.00 from the Department of Technology, Information Services Division, internal services fund; and to declare an emergency. ($80,000.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology (DoT) to enter into contracts with various contractors/vendors to provide services to restore the City's secondary data center to full operations. On February 13, 2015, the Backup Data Center had an undesired fire suppression release which resulted in an emergency situation. As a result, this situation was declared a Mayor's Emergency due to the fire suppression release affecting critical technology components requiring extraordinary measures/services for its resolution. These services are required due to the unplanned release of FM-200 fire suppressant in the City's secondary data center during an annual inspection of the data center fire suppression system; and
WHEREAS, this ordinance will authorize up to $80,000.00 to restore the secondary data center to full operations. This amount includes $24,455.00 for data cleaning services (of which $4,355.00 has been spent with Data Center Solutions, Inc.); and up to $35,545.00 for fire suppression system recharging services, provided by Hard Fire Suppression Systems Inc.; and the remaining $20,000.00 amount is a contingency in the event of any additional unforeseen material and service needs; and
WHEREAS, there is an immediate need to procure these services to restore full functioning at the City's secondary data center; consequently, this ordinance requests a waiver of competitive bidding provisions of Columbus City Code, Chapter 329; and
WHEREAS, an emergency exists in the usual daily operation of the City of Columbus, in that it is immediately necessary for the Director of the Department of Technology to enter into contracts with various contractors/vendors to provide services to restore the City's secondary data center to full operations, necessary to keep the facility operational, functional, and safe, thereby preserving the public health, peace, property, safety, welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology (DoT) be and is hereby authorized to enter into contracts with various contractors/vendors to provide services to restore the City's secondary data center to full operations.
SECTION 2. That the expenditure of $80,000.00 or so much thereof as may be necessary is hereby authorized to be expended as follows:
Dept. /Div.: 47-02| Fund: 514| Sub-fund: 001|OCA Code: 280768| Obj. Level 1: 03| Obj. Level 3: 2249| Amount: $33,045.00|Doc #:EA012929-001|
Dept. /Div.: 47-02| Fund: 514| Sub-fund: 001|OCA Code: 280768| Obj. Level 1: 03| Obj. Level 3: 3336| Amount: $ 2,500.00|Doc #:EA012929-002|
Dept. /Div.: 47-02| Fund: 514| Sub-fund: 001|OCA Code: 280768| Obj. Level 1: 03| Obj. Level 3: 3336| Amount: $24,455.00|Doc #:EA012929-003|
Dept. /Div.: 47-02| Fund: 514| Sub-fund: 001|OCA Code: 280768| Obj. Level 1: 03| Obj. Level 3: 3336| Amount: $20,000.00|Contingency Funds|Doc #:EA012929-004|
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this Council finds it in the best interests of the City to waive the competitive bidding provisions of Columbus City Code, Chapter 329.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.