Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Kaffenbarger Truck Equipment Company for the purchase and installation of two (2) service bodies and accessories that will be mounted on Division of Power supplied cabs and chassis. The completed vehicles will be used as substation service maintenance trucks.
The Purchasing Office advertised and solicited competitive bids (Solicitation SA005685) in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding. Fifty-nine (59) vendors (58 MAJ, 1 M1A) were solicited and two (2) bids (2 MAJ) were received and opened on January 8, 2015. The Division of Power recommends an award be made to Kaffenbarger Truck Equipment Company as the lowest responsive and responsible and best bidder for all items in the amount of $52,650.00.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Kaffenbarger Truck Equipment Company, 31-0802979, expires 2/2/17
FISCAL IMPACT: $52,650.00 is budgeted for this purchase.
$537,603.00 was expended for a similar purchase in 2014.
$246,605.00 was expended for a similar purchase in 2013.
Title
To authorize the Director of Finance and Management to enter into a contract with Kaffenbarger Truck Equipment Company for the purchase and installation of two (2) service bodies and accessories for the Division of Power and to authorize the expenditure of $52,650.00 from the Electricity Operating Fund. ($52,650.00)
Body
WHEREAS, this legislation authorizes the Director of Finance and Management to enter into a contract with Kaffenbarger Truck Equipment Company for the purchase and installation of two (2) service bodies and accessories; and
WHEREAS, the Division of Power recommends an award for all items to be made to the lowest responsive and responsible and best bidder, Kaffenbarger Truck Equipment Company; and
WHEREAS, a contract will be issued by the Purchasing Office in accordance with the terms, conditions, and specifications of Solicitation Number: SA005685 on file in the Purchasing Office; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Kaffenbarger Truck Equipment Company, 2265 Refugee Road, Columbus, Ohio 43207 for the purchase and installation of two (2) service bodies and accessories for the Division of Power, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $52,650.00 or so much thereof as may be needed, is hereby authorized from Dept/Div 60-09, Electricity Operating Fund 600, OCA 606723, Object Level One 06, Object Level Three 6652, to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.