Explanation
The Department of Public Utilities entered into a contract with Decker Construction Company for the Utility Cut and Restoration Project. Various types of utility excavations are performed within the City of Columbus' right-of-way by the Department of Public Utilities. The restoration work typically involves repair of existing pavement, curbs, and sidewalks in a manner conforming to the City of Columbus, Construction and Material Specifications (CMSC). The Department routinely outsources this restoration work to a contractor that is equipped and trained to make these repairs. Typical types of restoration work that requires outsourcing involve the installation of wheelchair ramps, asphalt repair involving thermalbond heatweld repairs, asphalt milling machines capable of full width milling, and the delivery of flowable controlled density fill using volumetric mixer trucks. This contract was the result of a Director's bid received on March 21, 2012. Decker Construction Company was the only bid received and met all requirements of the specifications. The original contract was for a period of one year with a multi-year renewal option. The Department requests authority to modify the original contract to enter into a third year, for a grand total of $1,435,000.00.
Contract Compliance: 31-0983557, expires December 9, 2015
Decker Construction Company does not hold MBE/FBE status.
1. Amount of additional funds: The amount of additional funds needed for this contract is $1,435,000.00. The original contract was established for $1,136,997.50. The total cost of the original contract and all modifications is $5,421,997.50. The modification represents funding added during the contract period for costs related to the services provided. The need for increased funding is to cover anticipated contract billings during fiscal year 2015.
2. Reason additional needs were not foreseen: The need for additional funds was foreseen, an extension is provided for in the original contract. This legislation is to encumber funds for fiscal year 2015 for the Department of Public Utilities.
3. Reason other procurement processes not used: Work under this modification is a continuation of services included in the scope of the original bid contract.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: $1,435,000.00 is budgeted and needed for this purchase.
The following amounts were encumbered in 2013 and 2014 for similar services:
2013: $1,000,000 Water; $400,000 Sewerage; $30,000 Electricity
2014: $1,500,000 Water; $400,000.00 Sewerage; $30,000 Electricity
Title
To authorize the Director of Public Utilities to enter into a modification of the Utility Cut and Restoration Project contract with Decker Construction Company, for the Division of Water, the Division of Power, and the Division of Sewerage and Drainage, to authorize the expenditure of $950,000.00 from Water Operating Fund, $50,000.00 from the Electricity Operating Fund, and $435,000.00 from the Sewer Systems Operating Fund. ($1,435,000.00)
Body
WHEREAS, the Department of Public Utilities has a contract with Decker Construction Company, for the Utility Cut and Restoration Project, and
WHEREAS, the vendor has agreed to modify and increase EL012864 at current prices and conditions to and including June 30, 2016, and it is in the best interest of the City to exercise this option, and
WHEREAS, these repair services are used by the Department of Public Utilities, for the preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Utilities Director be and is hereby authorized and directed to modify and increase EL012864 with Decker Construction Company, to and including June 30, 2016. Total amount of Modification No. 4 is ADD $1,435,000.00. Total contract amount including this modification is $5,421,997.50.
SECTION 2. That this modification is in accordance with the relevant provisions of City Code Chapter 329 relating to modifications.
SECTION 3. That the expenditure of $1,435,000.00 or so much thereof as may be needed, is hereby authorized from Object Level One 03, Object level Three 3375, Fund Names and Numbers, Departments, OCA Codes and amounts listed below, to pay the cost thereof.
Dept/Div Fund Name Fund Number OCA Amount
60-09 Water Operating 600 602730 $850,000.00
60-09 Water Operating 600 602722 $100,000.00
60-07 Electricity Operating 550 606764 $50,000.00
60-05 Sewer Systems Operating 650 605089 $435,000.00
$1,435,000.00
SECTION 4. That this Ordinance shall take effect and be in effect and be in force from and after the earliest period allowed by law.