Explanation
Background: In 2012, Columbus Recreation and Parks Department's Applications for Purpose, Pride and Success (APPS) program launched a pilot initiative called the Cap City Nights festival as an expansion of the APPS comprehensive violence reduction strategy. Cap City Nights (CCN) festival is an anti-violence initiative that targets the parks in neighborhoods that have high propensity for youth-involved violence. CCN festivals are held during the summer months with the purpose of empowering the targeted communities with focused outreach, live entertainment, active games, educational activities, and workshops for the entire family cycle. The CCN festival summer schedule was expanded in 2013 from four festivals to twelve festivals. This expansion warranted the necessity to hire an event planner. PMM Agency submitted a competitive bid and was selected to provide the professional and fiscal services which include the procurement of the local entertainment/talent, catering, tents/tables/chairs, stage and sound, lighting, generators, movie licenses/screen, photographer, and various other supplies as needed. In 2013 a total amount of $167,235.00 was paid to the PMM agency, with $18,102.00 being paid toward their fee and $149,133.00 being paid toward the reimbursable costs. Due to PMM's prior knowledge of the CCN festivals and the challenges with securing the various services needed to accomplish the festivals we are seeking to waive the competitive bidding requirements of the Columbus City Codes.
Total compensation for PMM will not exceed $20,000.00. The remaining amount will be expended on reimbursable costs associated with the abovementioned services. Due to the unique nature of the services provided, the department is requesting the waiver of competitive bidding requirements to enter into an agreement with PMM.
The PMM Agency shall provide event planning services to assist in the coordination and execution of eight (8) Cap City Nights festivals du...
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