Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to enter into a construction administration and construction inspection (CA/CI) services contract with Prime AE Group Inc., DLZ Ohio, Inc., and Stantec Consulting Services, Inc. The Department of Public Utilities' project management personnel have reviewed proposals from several local firms, and are requesting City Council to authorize the award of a contract to each of the three highest ranking firms.
2. PROJECT TIMELINE: Work is to be completed within the timeframe established by the individual construction contract.
3. MULTI-YEAR CONTRACT:
This contract establishes fixed direct labor, overhead, and fixed fee rates for the period of 2014-2016. This ordinance will authorize the expenditure of up to $4,662,000.00 for sanitary sewer projects. The Department anticipates requesting additional appropriations to this contract as planned contract modifications duly authorized by City Council. Under the terms of this contract, the City has the right to contract for additional services to fulfill emergency capital improvements related needs subject to the approval of a contract modification by City Council. The rates schedules established within this contract will remain in force throughout the life of the contract.
4. PROCUREMENT INFORMATION: In accordance with the procedures and subsections set forth in the Columbus City, Chapter 329, Awarding Professional Service Contracts through Request for Statements of Qualifications (RSFQ), Statements of Qualifications were received on November 15, 2013 from four (4) companies. These companies were evaluated and ranked. The top three (3) firms were selected for a three year contract. The contact duration covers the years 2014-2016. The top three companies are listed below.
Company Name Contract Compliance # Type Expiration City and State
Prime AE Group, Inc. 26-0546656 ASN 02/05/16 Columbus, Ohio
DLZ Ohio, Inc. 31-1268980 ASN 01/29/17 Columbus, Ohio
Stantec Consulting Group, Inc. 11-2167170 MAJ 11/06/15 Columbus, Ohio
ms consultants, Inc. 34-6546916 MAJ 03/07/16 Columbus, Ohio
Based on the evaluation and rankings the top three companies are as follows: Prime AE, DLZ, and Stantec.
5. CONTRACT COMPLIANCE INFO:
Prime AE Group, Inc. 26-0546656 | ASN | Expires 02/05/16
DLZ Ohio, Inc. 31-1268980 | ASN | Expires 01/29/17
Stantec 11-2167170 | MAJ | Expires 12/17/11
These companies are not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract to the Auditor of State unresolved findings for recovery certified search.
6. EMERGENCY DESIGNATION: Is not requested at this time.
7. ECONOMIC IMPACT: The Division of Sewerage and Drainage projects include rehabilitation of existing sewers, repair of existing sewers, and construction of new sewers. The majority of these projects will reduce inflow and infiltration to the City's sanitary sewer system thus mitigating the sanitary sewer overflows to basements and waterways.
8. FISCAL IMPACT: This legislation authorizes the transfer within of $1,062,000.00 and total expenditure of up to $4,662,000.00 in funds from the Sanitary Sewer General Obligation Bond Fund, Fund 664 and will require an amendment to the 2015 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a construction administration and inspection services agreements with Prime AE Group Inc., DLZ Ohio, Inc. and Stantec Consulting Services, Inc.; to authorize a transfer within of $1,062,000.00 and an expenditure of up to $4,662,000.00 from the Sanitary Sewer General Obligation Bond Fund; and to authorize an amendment to the 2015 Capital Improvements Budget. ($4,662,000.00)
Body
WHEREAS, the Division of Sewerage and Drainage has a consistent and immediate demand for cost-effective construction administration and inspection services so that its capital improvements projects are completed in accordance with the Department's design requirements in order to ensure the continued operation of its sanitary and water infrastructures; and
WHEREAS, the Department of Public Utilities, Division of Sewerage and Drainage, in accordance with procedures and subsections set forth in the Columbus City, Chapter 329, Awarding Professional Service Contracts through Request for Statements of Qualifications (RSFQ), of the Columbus City Codes advertised and received four responses to the construction administration and construction inspection (CA/CI) services request. The top three (3) firms were selected; and
WHEREAS, based upon an evaluation of the four RSFQ's received, three construction administration and inspection contracts were awarded for the years of 2014-2016; and
WHEREAS, based upon an evaluation the top three (3) firms were: Prime AE Group Inc., DLZ Ohio, Inc. and Stantec Consulting Services, Inc.; and
WHEREAS, it is necessary for this Council to authorize the transfer within and the expenditure of said funds from the Sanitary Sewer General Obligation Bond Fund, Fund 664; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvements Budget for purposes of providing sufficient budget authority for the project expenditures; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities is requesting that this Council authorize the Director of Public Utilities to enter into a construction administration and construction inspection (CA/CI) services contract with the following firms: Prime AE Group Inc., DLZ Ohio, Inc. and Stantec Consulting Services, Inc., at the earliest practical date; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to award and execute multi-year professional engineering services agreements with the following three (3) firms: Prime AE Group, Inc., 8415 Pulsar Place, Suite 300, Columbus, Ohio 43240; DLZ Ohio, Inc., 6121 Huntley Road, Columbus, Ohio 43229; and Stantec Consulting Services, Inc., 1500 Lake Shore Drive, Suite 100, Columbus, Ohio 43204 to provide construction administration and inspection services for sewer improvement and water projects in accordance with the terms and conditions of the Contract on file in the office of the Division of Sewerage and Drainage's Sewer System Engineering Section.
SECTION 2. That the City Auditor be and hereby is authorized and directed to transfer up to $1,062,000.00 from within the Sanitary Sewer General Obligation Bond Fund | Fund 664 | Division 60-05 | Object Level Three 6676:
From:
Fund No. | Project No. | Project Name | OCA Code | change
664 | 650714-100001 | Indian Springs | 647141 | -$400,000.00
664 | 650404-100040 | 2013 Annual Lining | 640440 | -$602,883.32
664 | 650460-100000 | Sewer System Capacity Model Update 2006 | 644600 | -$59,116.68
To:
Fund No. | Project No. | Project Name | OCA Code | change
664 | 650800-100000 | General CA/CI Projects | 664800 | +$1,062,000.00
SECTION 3. That the 2015 Capital Improvements Budget is hereby amended as follows, to provide sufficient budget authority for the Capital Improvement Projects listed herein:
Proj. No. | Proj. Name | Current Authority | Revised Authority | (Change)
650714-100001 | Indian Springs | $400,000 | $0 | (-$400,000)
650404-100040 | 2013 Annual Lining | $602,884 | $0 | (-$602,884)
650460-100000 | Sewer System Capacity Model Update 2006 | $0 | $116,729 | (-$116,729) establish authority to match cash
650460-100000 | Sewer System Capacity Model Update 2006 | $116,729 | $57,613 | (-$59,116)
650800-100000 | General CA/CI Projects | $3,600,000 | $4,662,000 | (+$1,062,000)
SECTION 4. That the City Auditor be and hereby is authorized and directed to transfer up to $3,168,000.00 from within the Sanitary Sewer General Obligation Bond Fund | Fund 664 | Division 60-05 | Object Level Three 6676:
From:
Fund No. | Project No. | Project Name | OCA Code | change
664 | 650800-100000 | General CA/CI Projects | 664800 | -$3,168,000.00
To:
Fund No. | Project No. | Project Name | OCA Code | change
664 | 650800-100027 | Upper Scioto West Shaft CA/CI | 648027 | $180,000.00
664 | 650800-100018 | 2014 Annual Lining CA/CI | 648018 | $540,000.00
664 | 650800-100019 | Williams Rd Pump Station Force Main Imp | 648019 | $78,000.00
664 | 650800-100020 | 2015 General Construction | 648020 | $180,000
664 | 650800-100021 | Large Diameter Rehab Alum Creek Trunk North CA/CI | 648021 | $660,000.00
664 | 650800-100022 | Petzinger Rd Assessment CA/CI | 648022 | $120,000.00
664 | 650800-100023 | Third Ave Increased CO Capture and Green Infrastructure | 648023 | $360,000.00
664 | 650800-100024 | Blueprint Linden: Phase 2 CA/CI | 648024 | $470,000.00
664 | 650800-100025 | Alum Creek Middle Trunk Phase A CA/CI | 648025 | $312,000.00
664 | 650800-100026 | Brimfield Area Sanitary System Repair CA/CI | 648026 | $118,000.00
664 | 650800-100028 | Merwin Hills Sewer Impr. Easton Sq. CA/CI | 648028 | $150,000.00
SECTION 5. That the 2015 Capital Improvements Budget is hereby amended as follows, to provide sufficient budget authority for the Capital Improvement Projects listed herein:
Proj. No. | Proj. Name | Current Authority | Revised Authority | (Change)
650800-100000 | General CA/CI Projects | $4,662,000 | $1,494,000 | (-$3,168,000)
650800-100027 | Upper Scioto West Shaft CA/CI | $0 | $180,000 | (+$180,000)
650800-100018 | 2014 Annual Lining CA/CI | $0 | $540,000 | (+$540,000)
650800-100019 | Williams Rd Pump Station Force Main Imp CA/CI | $0 | $78,000 | (+$78,000)
650800-100020 | 2015 General Construction CA/CI | $0 | $180,000 | (+$180,000)
650800-100021 | Large Diameter Rehab Alum Creek Trunk North CA/CI | $0 | $660,000 | (+$660,000)
650800-100022 | Petzinger Rd Assessment CA/CI | $0 | $120,000 | (+$120,000)
650800-100023 | Third Ave Increased CO Capture and Green Infrastructure CA/CI | $0 | $360,000 | (+$360,000)
650800-100024 | Blueprint Linden: Phase 2 CA/CI | $0 | $470,000 | (+$470,000)
650800-100025 | Alum Creek Middle Trunk Phase A CA/CI | $0 | $312,000 | (+$312,000)
650800-100026 | Brimfield Area Sanitary System Repair CA/CI | $0 | $118,000 | (+$118,000)
650800-100028 | Merwin Hills Sewer Impr. Easton Sq. CA/CI | $0 | $150,000 | (+$150,000)
SECTION 6. That the Director is hereby authorized to expend up to $4,662,000.00, or as much thereof as may be needed, be and the same is hereby authorized from the Sanitary Sewer General Obligation Bond Fund, Fund 664 as follows: Div. 60-05 | Obj. Lvl 3 6676:
PRIME AE Group INC. Total Amt.: $1,500,000.00
Fund No. | Project No. | Project Name | OCA Code | change
650800-100000 | General CA/CI | 664800 | +$522,000.00
650800-100027 | Upper Scioto West Shaft CA/CI | 648027 | $180,000.00
650800-100018 | 2014 Annual Lining CA/CI | 648018 | $540,000.00
650800-100019 | Williams Rd Pump Station Force Main Imp | 648019 | $78,000.00
650800-100020 | 2015 General Construction | 648020| $180,000.00
DLZ OHIO, INC. Total Amt.: $1,500,000.00
Fund No. | Project No. | Project Name | OCA Code | change
650800-100000 | General CA/CI | 664800 | +$360,000.00
650800-100021 | Large Diameter Rehab Alum Creek Trunk North CA/CI | 648021 | $660,000.00
650800-100022 | Petzinger Rd Assessment CA/CI | 648022 | $120,000.00
650800-100023 | Third Ave Increased CO Capture and Green Infrastructure | 648023 | $360,000.00
STANTEC CONSULTING SERVICES, INC. Total Amt.: $1,662,000.00
Fund No. | Project No. | Project Name | OCA Code | change
650800-100000 | General CA/CI | 664800 | $612,000.00
650800-100024 | Blueprint Linden: Phase 2 CA/CI | 648024 | $470,000.00
650800-100025 | Alum Creek Middle Trunk Phase A CA/CI | 648025 | $312,000.00
650800-100026 | Brimfield Area Sanitary System Repair CA/CI | 648026 | $118,000.00
650800-100028 | Merwin Hills Sewer Impr. Easton Sq. CA/CI | 648028 | $150,000.00
SECTION 7. That the said firms, Prime AE Group Inc., DLZ Ohio, Inc., and Stantec Consulting Services, Inc., shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project.
SECTION 9. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 11. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.