Explanation
1. Background: This legislation authorizes the Director of Public Utilities to modify (Mod #1) the professional services agreement with Smoot Construction of Ohio for the Professional Construction Management Services for Small Capital Projects (PCMS). The contract provides construction administration and management services including, construction inspection, construction and startup coordination, reporting, budgeting, scheduling, document tracking, and related tasks associated with a multi-project program for DOSD construction contracts.
In addition this contract includes an effective Outreach Program to Disadvantaged and Under-Utilized Businesses to increase the opportunities for and participation of such businesses in the procurement of goods and services related to construction projects. This legislation is associated with the professional services agreement for CIP: 650262-101000 DOSD, Professional Construction Management Services for Small Projects.
The actual construction and commissioning of upgrades in various several facilities will generally be accomplished by others.
1.1 Amount of additional funds to be expended: $250,000.00
Original Contract $ 700,000.00
Modification No. 1 (Current) $ 250,000.00
Current Total $ 950,000.00
1.2 Reasons additional goods/services could not be foreseen:
The Contract Modification No. 1 was planned and anticipated, and so stated in the original contract’s legislation. It is a planned continuation of the services originally included within the existing contract’s scope of service.
1.3 Reason other procurement processes are not used:
The funding provided by this contract modification is for continuation of the existing work of the contract. In so much as work was planned for and anticipated within the original procurement, it is not reasonable or cost effective to undertake a new procurement process to acquire these services.
1.4 How cost of modification was determi...
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