Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with The Righter Co. in the amount of $124,800.00, for the Indianola Avenue Facility Floor Drain and Meter Lift for Test Bench Project, Division of Water Contract Number 2084.
This contract consists of installing a floor trench drain and bridge crane in the water meter test bench work area. This project will occur in the Division of Water facility located at 3568 Indianola Avenue in the "Clintonville" community planning area.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The goal of this project is to resolve the indoor drainage issues near the water meter test bench area and provide a safer, more efficient way of transporting water meters to and from the test bench. If the drainage issues are not resolved, the current working environment will pose a safety threat to its employees. Damage could be incurred to the building or nearby equipment, resulting in additional costs to the City to make the repairs.
3.1. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened two bids on January 28, 2015 from: The Righter Co. - $124,800.00 and McDaniel's Construction - $126,500.00.
3.2 PRE-QUALIFICATION STATUS: The Righter Co. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
The lowest, best, most responsive, responsible bid was from The Righter Co. in the amount of $124,800.00. Their Contract Compliance Number is 31-0889208 (expires 11/13/16, Majority). Additional information regarding both bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against The Righter Co.
4. FISCAL IMPACT: A transfer of funds within the Water Build America Bonds Fund and an amendment to the 2015 Capital Improvements Budget will be necessary.
Title
To authorize the Director of Public Utilities to enter into a construction contract with The Righter Co. for the Indianola Avenue Facility Floor Drain and Meter Lift for Test Bench Project; for the Division of Water; to authorize a transfer and expenditure up to $124,800.00 within the Water Build America Bonds Fund; and to amend the 2015 Capital Improvements Budget. ($124,800.00)
Body
WHEREAS, two bids for the Indianola Avenue Facility Floor Drain and Meter Lift for Test Bench Project were received and publicly opened in the offices of the Director of Public Utilities on January 28, 2015; and
WHEREAS, The Righter Co. was deemed the lowest, best, most responsive, and responsible bidder, in the amount of $124,800.00; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the Indianola Avenue Facility Floor Drain and Meter Lift for Test Bench Project to The Righter Co.; and
WHEREAS, it is necessary for this Council to authorize a transfer and expenditure of funds within the Water Build America Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2015 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract with The Righter Co., for the Indianola Avenue Facility Floor Drain and Meter Lift for Test Bench Project, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into a construction contract for the Indianola Avenue Facility Floor Drain and Meter Lift for Test Bench Project with The Righter Co., 2424 Harrison Road, Columbus, Ohio 43204; in the amount of $124,800.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 3. That the City Auditor is hereby authorized to transfer $124,800.00 within the Department of Public Utilities, Division of Water, Dept/Div. No. 60-09, Water Build America Bonds Fund, Fund No. 609, Object Level Three 6621, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
609 | 690425-100000 (carryover) | Hines Rd. Storage Tank | 606425 | -$42,156.22
609 | 690370-100000 (carryover) | Upground Reservoir | 609370 | -$82,643.78
609 | 690026-100009 (carryover) | Indianola Floor Drain Meter Lift | 690269 | +$124,800.00
SECTION 4. That the 2015 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
609 | 690425-100000 (carryover) | Hines Rd. Storage Tank | $42,157 | $0 | -$42,157
609 | 690370-100000 (carryover) | Upground Reservoir | $1,822,755 | $1,740,111 | -$82,644
609 | 690026-100009 (carryover) | Indianola Floor Drain Meter Lift | $0 | $124,801 | +$124,801
SECTION 5. That an expenditure up to $124,800.00 is hereby authorized for the Indianola Avenue Facility Floor Drain and Meter Lift for Test Bench Project, Dept./Division 60-09, Fund 609, Water Build America Bonds Fund, Project No. 690026-100009 (carryover), OCA 690269, Object Level Three 6621.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.