Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an engineering agreement with Ribway Engineering Group, LLC for the Woodward Avenue Sanitary Sewer project. The City desires to provide new sanitary sewer service to a defined residential area that is currently served by on-lot home septic tank systems (HSTS). This project will investigate, design, and prepare construction drawings to extend existing sanitary sewers and provide a new residential sanitary service tap for 14 existing homes which are served by HSTS systems along Woodward Avenue. The City has performed video inspection of the existing storm sewers in the area and has found evidence of sanitary discharge within the storm system. This project is located on the east side of Columbus along Woodward Avenue between Brentnell Avenue and Sunbury Road. The City wishes to utilize existing easements and/or existing road right of way for the new sanitary sewer(s) to minimize time to construction. The selected consultant will need to coordinate the proposed sanitary sewer extensions with the consultant that designed storm sewers for this same area under CC-15722. Final construction plans for this storm improvement project were placed on hold due to the found sanitary problems
2. Project Timeline: The entire scope of work for CIP 650570 shall be completed within twelve months (with the exception of Tasks A3, A8, and A10.11 as indicated in Appendix A - Time Schedule following the Notice to Proceed. This time frame shall also include the following:
- 2 weeks for City review of letter report
- 1 month for City review of Draft (50%) Construction Plans
- 1.5 months for City Departmental review of Draft Final Construction Plans
- 1.5 months for City Departmental (compliance) review of Final Construction Plans
3. Procurement Information: The Division advertised utilizing a hybrid RFP process for the Woodward Avenue Sanitary Sewers project on the City of Columbus's Vendor Services website and in the City Bulletin in accordance with the overall provisions of Section 329 of Columbus City Codes. The Division of Sewerage and Drainage received eleven proposals on July 25, 2014. There were eleven proposals submitted and ranked in the following manner: Ribway Engineering Group; Columbus Engineering Consultants (CEC); CT Consultants; Glaus, Pyle, Schomer, Burns, and Dehaven; ADR & Associates; DLZ Ohio; Strand Associates, Inc.; American Structurepoint Inc.; Resource International, Inc.; OHM Advisors; and Dynotec, Inc.
The proposals were reviewed and evaluated by the Proposal Evaluation Committee and determined that the proposal that best met or exceeded the minimum qualifications as stated in the hybrid RFP process for Ribway Engineering Group.
4. Contract Compliance No.: 31-1406579 | MBE | (Expires 05/12/2016)
5. Emergency Designation: An Emergency designation is not requested at this time.
6. Economic Impact: This project will construct sanitary sewers to replace failing HSTS systems along Woodward Avenue. The City has performed CCTV (Closed Circuit TV) inspection of the storm sewers and found evidence of sanitary discharge within our MS4 (Municipal Separate Storm Sewer System) permit area.
7. FISCAL IMPACT: This ordinance authorizes the Director of Public Utilities to expend up to $160,080.69 from the Sanitary Sewer General Obligation Bond Fund, Fund 664 for the Woodward Avenue Sanitary Sewer project.
Title
To authorize the Director of Public Utilities to enter into an engineering agreement with Ribway Engineering Group, LLC for the Woodward Avenue Sanitary Sewer project and to authorize expenditure of up to $160,080.69 from the Sanitary Sewer Obligation Bond Fund for the Division of Sewerage and Drainage. ($160,080.69)
Body
WHEREAS, the Department of Public Utilities advertised utilizing a hybrid RFP process for the Woodward Avenue Sanitary Sewers project in accordance with the provisions of Section 329 of Columbus City Code; and
WHEREAS, the Division of Sewerage and Drainage received eleven proposals which were reviewed and determined that Ribway Engineering Group, LLC met and/or exceeded the minimum qualifications; and
WHEREAS, the City desires to provide new sanitary sewer service to a defined residential area that is currently served by on-lot home septic tank systems (HSTS); and
WHEREAS, it is necessary to expend up to $160,080.69 from the Sanitary Sewer Obligation Bond Fund for the Woodward Avenue Sanitary Sewer project from the Sanitary Sewer General Obligation Fund, Fund 664; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities, on behalf of Division of Sewerage and Drainage, to enter into an engineering agreement with Ribway Engineering Group, LLC for the Woodward Avenue Sanitary Sewer project at the earliest practical date; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is authorized to enter into an engineering agreement with Ribway Engineering Group, LLC 300 East Broad Street, Columbus, Ohio 43215 in connection with the Woodward Avenue Sanitary Sewer in accordance with the terms and conditions as shown on the contract on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the Director of Public Utilities be and hereby is authorized to expend up to $160,080.69 from the Sanitary Sewer General Obligation Bond Fund, Fund 664 | Div. 60-05 | Obj. Lvl Three - 6676
Project No. | Project Name | OCA Code | Obj. Lvl 3 | Amount ($)
650570-100000 | Woodward Ave. Sanitary Sewers | 664570 |+$160,080.69
SECTION 3. That said company, Ribway Engineering Group, LLC shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.