Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a Guaranteed Maximum Reimbursement Agreement (GMRA) with the City of Hilliard, Ohio to receive and accept payment for work done to repair and rebuild a sewer line in the Hilliard area, Whirlwind Cove. The project consists of rebuilding a manhole sewer structure that has a 27" Columbus line coming in from the west, a 30" Hilliard line coming in from the north, and the downstream 36" Columbus line to the east. As part of the repair the City of Columbus will be lining certain sections of the Columbus lines and will have by-pass pumping set up that will include bypassing the flows from the Hilliard 30" line down to the Columbus 36" line. As by-pass pumping is a costly item, the City of Columbus Department of Public Utilities offered to Hilliard that they could take advantage of the by-pass set up and have their one section of 30" sewer lined at the same time the City is lining its sewer sections (additional sections would require additional length of by-pass lines which would require Hilliard to pay the additional cost). Hilliard has reviewed the CCTV tape of their sewer and would like to have this section of their sewer lined as part of our work. The work would be done by our lining contractor with the City of Hilliard's lining cost broken out separately.
The City of Columbus's project cost will be reimbursed by the City of Hilliard. This reimbursement will be accomplished through the terms of the Reimbursement Agreement.
This legislation also authorizes the Department of Public Utilities to accept and receive the reimbursement check from the City of Hilliard and deposit the funds into the Permanent Improvements Fund, Fund 671.
2. FISCAL IMPACT: The City of Hilliard will provide reimbursement to the Department Public Utilities, Division Sewerage and Drainage for 100% of the repair and rebuild work associated with Hilliard's 30" sewer line which is associated with the City's Whirlwind Cove project. The costs associated with the construction of the improvements described herein are up to a maximum amount of $50,000.00. Once the reimbursement is received from the City of Hilliard the funds will be deposited into the Sanitary Sewers Permanent Improvements Fund, Fund 671.
3. EMERGENCY DESIGNATION: The Department of Public Utilities is not requesting an emergency designation at this time.
Title
To authorize the Director of Public Utilities to enter into a Guaranteed Maximum Reimbursement Agreement with the City of Hilliard, Ohio, for the repair and rebuilding of a sewer line in the Hilliard Whirlwind Cove area; and to authorize the receipt and deposit of up to $50,000.00 within the Sanitary Sewer Permanent Improvement Fund. ($50,000.00)
Body
WHEREAS, it is necessary to authorize the Director of Public Utilities to enter into a Guaranteed Maximum Reimbursement Agreement with the city of Hilliard, Ohio for the repair and rebuilding of a sewer line in the Hilliard Whirlwind Cove area; and
WHEREAS, the City of Hilliard will pay a reimbursement amount for the repair and rebuild work for their portion of the sewer line associated with the City's Whirlwind Cove Project, up to a maximum amount of $50,000.00; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to receive and accept a payment of up to $50,000.00 from the city of Hilliard, Ohio for the said work; and
WHEREAS, it is necessary to authorize the deposit of the funds from the City of Hilliard into the Department of Public Utilities Sanitary Sewers Permanent Improvement Fund, Fund 671; and
WHEREAS, it is necessary in the day to day operation of the Department of Public Utilities, Division of Sewerage and Drainage, to authorize the Director of Public Utilities to enter into a Guaranteed Maximum Reimbursement Agreement with the City of Hilliard, Ohio for repair and rebuild of their portion of a sewer line in the Whirlwind Cove area of Hilliard; thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is authorized to enter into a Guaranteed Maximum Reimbursement Agreement with the City of Hilliard, Ohio and receive funds for repair and rebuild of a sewer line in the Hilliard, Ohio Whirlwind Cove area.
SECTION 2. That the City Auditor is hereby authorized to deposit the reimbursement amount from the City of Hilliard into the Sanitary Sewers Permanent Improvement Fund, Fund 671.
SECTION 3. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.