Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to execute those documents necessary to acquire a Police helicopter flight simulator from Elite Simulation Solutions using UASI grant funds. The Division of Police wants to acquire an Elite Simulation Solution Flight Simulator model TH100 Helicopter AATD from Azure Computing Inc., dba Elite Simulation Solutions as a result of competitive bidding at the amount of $33,275.00. The Division of Police needs to purchase the Elite Simulation Solution Flight Simulator model TH100 Helicopter AATD to allow training of Division of Police helicopter pilots. The TH100 AATD Flight Simulator is modeled on a generic single engine turbine with an open cockpit allowing for a single pilot to train, includes ELITE AP4000 avionics components (including ELITE 430W GPS) with helicopter switches panel, instrument display and table, Visual system computer, keyboards/mice, all allowing the training to be as realistic as possible for the pilots.
This project is being administered by the Franklin County Office of Homeland Security & Justice Programs under the FY 2014 Urban Area Security Initiative (UASI). The total expenditure of $33,275.00 will be paid by Franklin County through the Urban Area Homeland Security Grant.
Bid Information: Formal Bid # SA005720 was opened on February 19, 2015.
Based on the only bid received, the Division of Police recommends that a contract be awarded to Azure Computing Inc., dba Elite Simulation Solutions.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance Number: 541756433, expires on February 10, 2017.
EMERGENCY DESIGNATION: Emergency legislation is necessary to meet federal grant deadlines and permit sub-grantee award processing.
FISCAL IMPACT: This ordinance authorizes the Director of Finance and Management to execute those documents necessary to procure a flight simulator for the Division of Police using Urban Area Security Initiative funds. No city funds will be involved in this purchase. The Intergovernmental Agreement permits the City of Columbus and Franklin County to complete the sub-grant processing prior to the expenditure of project funds.
Title
To authorize and direct the Director of Finance and Management to execute those documents necessary for the acquisition of the Flight Simulator from Elite Simulation Solutions for the Division of Police from Azure Computing Inc., dba as Elite Simulation Solutions, utilizing Urban Area Security Initiative grant funds in accordance with provisions of a formal bid process; and to declare an emergency. ($0)
Body
WHEREAS, representatives of the City of Columbus and Franklin County entered into an Intergovernmental Agreement to provide for the administration of the State Homeland Security Program (SHSP) and Urban Area Security Initiative (UASI) federal funding available to the City of Columbus through Sub-grantee awards; and
WHEREAS, federal grant deadlines and the need to expedite sub-grantee processing require that this agreement be completed at the earliest possible time so this ordinance is being submitted as an emergency measure; and
WHEREAS, the Division of Police, Department of Public Safety needs to enter into a contract for the purchase of the Elite Simulation Solution Flight Simulator model TH100 Helicopter AATD; and
WHEREAS, an emergency exists in the usual and daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to execute those documents necessary for the acquisition of the Elite Simulation Solution Flight Simulator model TH100 Helicopter AATD for the Division of Police to meet federal grant deadlines and permit sub-grantee award processing and for the preservation of the public property, peace, health, safety and welfare, now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and hereby is authorized to execute those documents necessary for the acquisition of the Elite Simulation Solution Flight Simulator model TH100 Helicopter AATD from Azure Computing Inc. DBA Elite Simulation Solutions, utilizing the Homeland Security Grant.
SECTION 2. That there is no City related expenditure associated with this ordinance and grant funds from the Department of Homeland Security are being administered via Franklin County in the amount of $33,327.00.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.