Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into contract in an amount up to $8,533,201.37 for the Columbus Traffic Signal System (CTSS) Phase C project and to pay construction administration and inspection costs up to $853,320.14.
This project, Columbus Traffic Signal System (CTSS) Phase C, will continue the migration of Columbus' traffic signals to a new a system traffic control system. The project will be expanding upon the communication infrastructure installed in the CTSS Phase A and B projects. By the end of the project, fiber-optic cable, wireless devices, traffic flow monitors, and other communications infrastructure will be installed. The project will follow local, state, and federal standards to receive federal funding for construction.
The project limits include but are not limited to the following traffic signals in these areas on the south and southwest sides of Columbus: South High Street, Trabue Road, Hague Avenue, Dublin Road, Wilson Road, Valleyview Drive, West Broad Street, Town Street, Mound Street, Harrisburg Pike, Sullivant avenue, Front Street, Greenlawn Avenue, Whittier Street, Livingston Avenue, Parsons Avenue, Lockbourne Road, Frebis Avenue, Alum Creek Drive, Noe-Bixby Road, Chatterton Road, Brice Road, Rathmell Road, and Frank Road.
The estimated Notice to Proceed date is May 17, 2015. The project was let by the Office of Support Services through vendor services and Bid Express. The office received the bids on February 10, 2015 (1 majority) and tabulated them on February 12, 2015, as follows:
Company Name Bid Amt City/State Majority/MBE/FBE
Gudenkauf Corporation $8,533,201.37 Columbus, Ohio Majority
US Utility Contractor Co., Inc. $9,804,702.31 Genoa, Ohio FBE
Asplundh Construction Corp. $11,432,156.49 Gahanna, Ohio PHC
The office is awarding the contract to Gudenkauf Corporation, as the lowest, best, most responsive and most responsible bidder.
Searches in the System for Award Management list (Federal) and the Findings for Recovery list (State) produced no findings against Gudenkauf Corporation.
2. CONTRACT COMPLIANCE
Gudenkauf Corporation's contract compliance number is 310908234 and expires 1/30/17.
3. EMERGENCY DESIGNATION
The department is requesting emergency designation so as to keep on schedule for federal funding and to meet federal funding deadlines for construction.
4. FISCAL IMPACT
The city has received a reimbursement grant in the amount of $8,781,051.21 in Federal Congestion Mitigation Air Quality (CMAQ) STP. This legislation will appropriate and expend these funds within the Fed-State Highway Engineering Fund (765). The Department of Technology will be contributing $605,470.30 from capital improvement funds designated for this purpose, specifically for an upgrade to the fiber optic cable which is not reimbursable by the grant. This ordinance will allow for the transfer of funds from the Department of Technology Capital Improvement Fund 514 to the Fed-State Highway Engineering Fund and appropriate and expend from there. The contract amount shall be $8,533,201.37 with $853,320.14 for construction administration and inspection services.
Title
To authorize the City Auditor to transfer funds from the Information Service Capital Improvements Fund and the Streets & Highways Bond Fund to the Fed-State Highway Engineering Fund; to authorize the City Auditor to appropriate $9,386,521.51 within the Fed-State Highway Engineering Fund; to authorize the Director of Public Service to enter into contract with Gudenkauf Corporation for construction of the Columbus Traffic Signal System (CTSS) Phase C project for the Department of Public Service; to authorize the expenditure of $9,386,521.51 from the Fed-State Highway Engineering Fund; and to declare an emergency. ($9,386,521.51)
Body
WHEREAS, bids were received on February 10, 2015, and tabulated on February 12, 2015, for the Columbus Traffic Signal System Phase C project and a satisfactory bid has been received; and
WHEREAS, this project will continue the migration of the existing central traffic signal control system to an open architecture utilizing the fiber-optic cable infrastructure being installed in the Columbus Traffic Signal System (CTSS) Phase B project; and
WHEREAS, the Department of Public Service has been awarded a grant in the amount of $8,781,051.21 in Federal Congestion Mitigation Air Quality (CMAQ) and STP funds for this project; and
WHEREAS, funding for this project is from The Ohio Department of Transportation and ODOT does not allow prequalification requirements. The bidder and subcontractors are exempt from the prequalification requirements under relevant sections of Columbus City Code Chapter 329; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is necessary to expedite the commencement of this project in order to maintain the overall construction schedule in order to meet the federal funding deadlines, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor be and is hereby authorized to transfer cash and appropriation within object levels in the Information Services Capital Improvement Fund, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
514-002 / 470046-100000 / Connectivity Project (carryover) / 06-6600 / 470046 /$586,528.30
514-002 / 470046-100000 / Connectivity Project (carryover) / 06-6600 / 514046 /$18,942.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
514-002 / 470046-100000 / Connectivity Project / 10-5501 / 470046 /$586,528.30
514-002 / 470046-100000 / Connectivity Project / 10-5501 / 514046 /$18,942.00
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash between the Information Services Capital Improvement Fund No.514-002, and the Fed-State Highway Engineering Fund, No. 765, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
514-002 / 470046-100000 / Connectivity Project / 10-5501 / 470046 / $586,528.30
514-002 / 470046-100000 / Connectivity Project / 10-5501 / 514046 /$18,942.00
Transfer to:
Fund / Grant / Grant Name / O.L. 01-03 Code / OCA / Amount
765 / 591411-100000 / Columbus Traffic Signal System Phase C / 80-0886 / 591411 / $605,470.30
Section 3. That the sum of $9,386,521.51 be and hereby is appropriated from the unappropriated balance of the Fed-State Highway Engineering Fund, Fund 765, and from all monies estimated to come into said Fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2015, to the Division of Design and Construction, Department-Division No. 59-12, as follows:
Fund / Grant / Grant Name / O.L. 01-03 Code / OCA / Amount
765 / 591411-100000 / Columbus Traffic Signal System Phase C / 06-6621 / 591411 / $9,386,521.51
Section 4. That the Director of Public Service be and is hereby authorized to enter into a contract with Gudenkauf Corporation, 2679 McKinley Avenue, Columbus, OH 43204 (mailing address) for the construction of the Columbus Traffic Signal System - Phase C project in the amount of up to $8,533,201.37 in accordance with the specifications and plans on file in the Office of the Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with this project up to a maximum of $853,320.14.
Section 5. That for the purpose of paying the cost of this contract the sum of up to $9,386,521.51 or so much thereof as may be needed, is hereby authorized to be expended from the Federal-State Highway Engineering Fund, No. 765 as follows:
Dept-Div / Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
59-12 / 765 / 591411-100000 / Columbus Traffic Signal System Phase C / 06-6621 / 591411 / $7,982,773.83
59-12 / 765 / 591411-100000 / Columbus Traffic Signal System Phase C / 06-6622 / 591411 / $550,427.54
59-12 / 765 / 591411-100000 / Columbus Traffic Signal System Phase C / 06-6687 / 591411 / $853,320.14
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.