Explanation
BACKGROUND: This ordinance authorizes the option to purchase Various Batteries to be used for maintaining City buildings and equipment. The term of the proposed option contract will be through April 30, 2017 with the option to extend for one (1) additional year subject to mutual agreement by both parties. The Purchasing Office recommends that two (2) contracts by category to the lowest and best bidders. The Purchasing Office opened formal bids on February 12, 2015.
The Purchasing Office advertised and solicited competitive bids in accordance with the competitive bid section of Finance & Management Code. Solicitation SA005713; 203 vendors were solicited (MAJ: 196; MBE:2; FBE:5); 6 bids were received (MAJ: 5; MBE: 0; FBE: 1).
The Purchasing Office is recommending awards of contracts to the lowest, responsive, responsible and best bidders as follows:
Sutton Battery Company, Inc. dba Batteries & Bulbs: CC# 31-1403733 (Expires: 3/11/2017)
Consolidated Electrical Distributors: CC# 77-0559191 (Expires: 8/04/2016)
Total Estimated Annual Expenditure: $40,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
Consolidated Electrical Distributors was the low bidder for Categories 1, 3, 5, and 6 and recommend for award of these categories.
Sutton Battery Company, Inc. dba Batteries & Bulbs was the low bidder for Categories 2 and 4 and recommended for award of these categories.
Consolidated Electrical Distributors did not bid item #22 in Category 5; therefore the recommendation is to award this item to Sutton Battery Company dba Batteries & Bulbs.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish two option contracts is budgeted in the General Fund. The cit...
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