Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify a contract with Evans Mechwart Hambleton & Tilton Inc. (EMH&T) for the Roadway Improvements - General Engineering (2012) project.
The intent of this contract is to provide the Department of Public Service with additional resources to perform various engineering, design, and surveying tasks.
The projects developed under this contract are typically small to moderate size improvements and frequently include a significant emphasis on pavement rehabilitation, curb replacement, sidewalks, curb ramps, drainage, minor intersection improvements, bridge repair/rehabilitation, and other minor rehabilitations and aesthetic improvements as requested.
This modification will provide funding for additional services related to the design of a new mast arm traffic signal at the intersection of Nationwide Boulevard and High Street, including preparing plan revisions and a cost estimate.
Original contract amount $200,000.00 (Ordinance 2540-2012, EL013800)
Modification number 1 $35,000.00
Total amount of the contract, including this modification $235,000.00
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against EMH&T.
2. CONTRACT COMPLIANCE
The contract compliance number for EMH&T is 31-0685594 and expires 8/2/15.
3. FISCAL IMPACT
Funds in the amount of $35,000.00 are available for this project in the Streets and Highways Bond Fund within the Department of Public Service.
4. EMERGENCY DESIGNATION
The Department of Public Service is requesting emergency designation so as to provide necessary engineering and design funding to prevent unnecessary delays in its Capital Improvement Program.
Title
To authorize the Director of Public Service to modify a contract with Evans Mechwart Hambleton & Tilton Inc. (EMH&T) for engineering, design and surveying services in connection with the Roadway Improvements - General Engineering (2012) project; to authorize the expenditure of up to $35,000.00 from the Streets and Highways Bonds Fund; and to declare an emergency. ($35,000.00)
Body
WHEREAS, Ordinance 2540-2012 authorized the Director of Public Service to enter into a contract with EMH&T for the Roadway Improvements - General Engineering (2012) project in the amount of $200,000.00; and
WHEREAS, additional engineering and design services are needed for the aforementioned project; and
WHEREAS, it is necessary to execute a contract modification to Contract No. EL013800 to authorize the expenditure of additional funds for this project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to modify this contract so that funding can be made available for necessary engineering and design services for capital improvement projects, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to modify a professional services contract with EMH&T, 5500 New Albany Road, Columbus, Ohio, 43054, for engineering, design, and surveying services in connection with the Roadway Improvements - General Engineering (2012) project.
SECTION 2. That for the purpose of paying the cost of this contract the sum of up to $35,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways Bond Fund as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100000 / Roadway Improvements / 06-6682 / 590046 / $35,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.