Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify and extend contracts on behalf of the Facilities Management Division with the following vendors:
Aqua Science, Inc. ($13,000.00)
Capital Plumbing & Mechanical, Inc. ($45,000.00)
Columbus Glass & Mirror, Inc. ($10,000.00)
Decker Construction Company ($40,000.00)
Elite Fire Services LLC ($15,000.00)
General Maintenance & Engineering Co. ($70,000.00)
Lannis Fence Systems ($8,000.00)
Roto Rooter Services ($20,000.00)
The Facilities Management Division contracts for preventive maintenance, repair, and construction-type services to maintain city buildings and facilities. The division has, by necessity, used a construction bid template to procure these services even though they are not construction in the strictest sense.
Recent changes to City Codes pertaining to the procurement of construction services and the requisite subsequent changes to the construction bidding template require bidder pre-qualification. As such, the current code definition of construction and the new bidding template are not appropriate to procure the afore-described hybrid-type services. A new definition of construction and updated, appropriate bidding templates which recognize these types of services are in the works. In the interim, it is necessary to extend these contracts for one year.
None of the vendors listed above have remaining renewal extensions available. Therefore, this legislation seeks City Council authority to modify and extend contracts with these vendors to provide sufficient time for such bidding documents to be prepared and placed into service by the Facilities Management Division.
All of the contract totals are funded, in full, with budgeted General Fund dollars; the only exception being the General Maintenance & Engineering Co. contract. Capital improvement monies are being used to fund $50,000 of the $70,000 total contract cost for this vendor.
Emergency act...
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