Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew a contract on behalf of the Facilities Management Division with Mid Ohio Air Conditioning for preventive maintenance and service of various chillers under the purview of the Facilities Management Division. The original contract for preventive maintenance and service of various chillers was established by Ordinance No. 0792-2013, passed by City Council on April 17, 2013. Ordinance No. 0811-2014, passed by City Council on April 23, 2014, authorized the first of four one-year renewal options.
Preventive maintenance and service on chillers is essential for proper long term maintenance and maximum energy efficiency and will be performed at 757 Carolyn Ave., Police Academy at 100 Hague Avenue, Fire Training Academy at 3639 Parsons Avenue, Police Shooting Range at 2609 McKinley Avenue, Health Department at 240 Parsons Avenue, Beacon Building at 50 West Gay Street, City Hall at 90 West Broad Street, Central Safety Building at 120 Marconi Boulevard, and 77 North Front Street.
Emergency action is requested to ensure chiller maintenance is uninterrupted, thereby ensuring air conditioning to these important buildings during the upcoming summer months.
Mid Ohio Air Conditioning Contract Compliance No. 31-0732219, expiration date February 03, 2017.
Fiscal Impact: The Facilities Management Division budgeted $50,000.00 in the general fund budget.
Title
To authorize the Finance and Management Director to renew a contract on behalf of the Facilities Management Division with Mid Ohio Air Conditioning for preventive maintenance and service for various chillers under the purview of the Facilities Management Division; to authorize the expenditure of $50,000.00 from the General Fund; and to declare an emergency. ($50,000.00)
Body
WHEREAS, Ordinance No. 0792-2013, passed by City Council on April 17, 2013, authorized the original contract with Mid Ohio Conditioning for preventive maintenance and service for various chillers under the purview of the Facilities Management Division; and
WHEREAS, Ordinance No. 0811-2014, passed by City Council on April 23, 2014, authorized the first of four one-year renewal options; and
WHEREAS, it is necessary and prudent for the Facilities Management Division to renew a contract for preventive maintenance and service for various chillers under the purview of the Facilities Management Division; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to renew a contract with Mid Ohio Air Conditioning for preventive maintenance and service for various chillers under the purview of the Facilities Management Division, ensuring that air conditioning equipment is correctly operating during summer months, thereby preserving the public health, peace property, safety, and welfare, now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew a contract on behalf of the Facilities Management Division with Mid Ohio Air Conditioning for preventive maintenance and service for various chillers under the purview of the Facilities Management Division.
SECTION 2. That the expenditure of $50,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 010
OCA Code: 450044
Object Level 1: 03
Object Level 3: 3372
Amount: $50,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.