Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Development to enter into contracts with eleven contractors to provide lawn care service on City owned property held in the Land Bank. Eleven companies responded to an Invitation To Bid, SA-005716. However, the lowest price bidder is unable to provide lawn care services for all properties maintained by the Land Bank thus the need to enter into contract with multiple vendors. Therefore a price list was negotiated with all vendors that had responded to the bid request thus increasing the number of vendors that are interested in providing lawn care services and ensuring there is enough capacity to maintain all Land Bank parcels. Contracts will be offered first to those with lowest initial bid prices until all land bank parcels have been assigned for lawn care. The rest of the companies that agreed to the price list will be alternates and will only be offered contracts in an as- needed basis.
These companies will be offered contracts:
Mowtivation Lawn Services LLC
Yah's Construction LLC
Ibar Home Maintenance
Truckco LLC
MPower Inc.
Shining Company
Culver Property Preservation
These companies will be alternates:
Clean Turn International LLC
Myers Landscaping
The Landscape Group LLC
Byrd Management Service
FISCAL IMPACT: Funds for these contracts are from the Community Development Block Grant (CDBG) Fund ($250,000).
EMERGENCY JUSTIFICATION: Emergency action is requested so lawn care services can begin in a timely manner.
Title
To authorize the Director of the Department of Development to enter into contracts with various contractors to provide lawn care service on City owned property held in the Land Bank; to authorize the expenditure of $250,000 from the Community Development Block Grant (CDBG) Fund; to waive the relevant provisions of Chapter 329 of the City Code relating to competitive bidding; and to declare an emergency. ($250,000.00)
Body
WHEREAS, in 2012, Mayor Michael B. Coleman announced the Vacant and Abandon Properties Initiative, a comprehensive plan to address vacant and abandoned properties; and
WHEREAS, the Department of Development desires to enter into contracts with eleven contractors for property maintenance services for a total of up to $250,000.00; and
WHEREAS, Mowtivation Lawn Services LLC, Yah's Construction LLC, Ibar Home Maintenance, Truckco LLC, MPower Inc., Shining Company, Culver Property Preservation, Clean Turn International LLC, Myers Landscaping, The Landscape Group LLC, and Byrd Management Service responded to a Request for Proposals (SA-005716) and were selected by an Evaluation Committee as the best proposals based on Price, prior experience, resources and qualifications; and
WHEREAS, it is in the City's best interest to waive the competitive bidding in Columbus City Code Chapter 329 in order to establish contracts with multiple companies and allow for the negotiation of prices; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that it is immediately necessary to enter into contract with these companies to continue to provide uninterrupted lawn care services all for the preservation of the public health, peace, property, safety and welfare; and NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Development is authorized to enter into contracts with the following companies to perform lawn care services on City owned property held in the Land Bank:
Byrd Management Service (CC#: 462392143, expiration: 1/27/2017)
Mowtivation Lawn Services LLC (611625129, expiration 1/28/2017)
Yah's Construction LLC (800392038, expiration 2/26/2017)
Myers Landscaping (465449854, expiration 9/24/2016)
Clean Turn International LLC (454144939, expiration 6/4/2016)
Truckco LLC (870775711, expiration 10/31/2016, MBE)
Shining Company (311303398, expiration 3/12/2016)
MPower Inc. (84-1651971, expiration 12/18/2015)
Ibar Home Maintenance (273673793, expiration 11/11/2016)
Culver Property Preservation (273964527, expiration 11/10/2016)
The Landscape Group LLC (830473472, expiration 1/22/2017)
SECTION 2. That for the purpose stated in Section 1, the expenditure of $250,000.00, or so much therefor as may be necessary, is hereby authorized to be expended from the Department of Development, Division 44-01, CDBG Fund, Fund 248, Object Level One 03, Object Level Three 3354, OCA Code 415415.
SECTION 3. That this Council finds it is the best interest of the City to waive the relevant provisions of Chapter 329 of the City Code relating to competitive bidding to permit the aforementioned contracts.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.