Explanation
This ordinance shall amend 0379-2015 by authorizing an increase in the expenditure amount from a previously-established Auditor's Certificate (AC037120). This ordinance will authorize a not-to-exceed expenditure in the amount of $70,000.00 for the purchase of the following equipment:
-John Deere XUV 625i X (2)
-John Deere XUV 625i X (2)
-John Deere Gator TE Electric X (1)
The brass tags approved by Fleet for replacement as a result of this purchase are the following: 16794; 16987; 16991; 22144; and 22379. This purchase and award is based on the State of Ohio STS515 AG Mach, Mowers, Tractors, Contract 800276. Use of state term contracts is authorized by Ordinance Number 582-87.
Principal Parties:
Deere & Company
2000 John Deere Run
Cry, NC 27513
C/O
Jd Equipment, Inc.
Rick Dejong
5740 Zarley Street
New Albany, OH 43054
614-475-0707
Fiscal Impact: $70,000.00 is required and budgeted in the Recreation and Parks Voted Bond Fund 702 to meet the financial obligations of these various expenditures. Auditor's Certificate 037120 has previously been established and is currently available to make these purchases.
Emergency Justification: It is necessary to initiate the purchase order immediately so that the equipment is available for maintenance use in 2015 spring season.
Title
To authorize the Director of Finance and Management to enter into contract for the purchase of utility vehicles for the Recreation and Parks Department; to authorize the expenditure of $70,000.00 from an existing Auditor's Certificate; and to declare an emergency. ($70,000.00)
Body
WHEREAS, the Purchasing Office will enter into contract with Deere and Company as part of State Term Contract 800276 as authorized by Ordinance Number 582-87; and
WHEREAS, funding is available for these purchases from the existing Auditor's Certificate 037120 as previously authorized by Ordinance 2576-2014 for John Deere Utility Vehicles; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract for the equipment so that the equipment is available for Spring 2015 maintenance use thereby preserving the public health, safety and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into contract as part of State Term Contract 800276, pursuant to Ordinance Number 582-87 and RP035232 for the purchase of utility vehicles on behalf of the Recreation and Parks Department.
SECTION 2. That the expenditure of $70,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 702, utilizing existing AC037120 for this expenditure.
SECTION 3. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.