Explanation
Background:
Class Acts Columbus will provide professional services to the Office of Special Events as booking and fiscal agent for the Jazz & Rib Fest, Rhythm on the River series and other events as needed. Services include securing artists and coordination of performance, travel and production arrangements. Fiscal agent services include processing artist contracts and payment of contract deposits and artist fees. Class Acts Columbus will collect all festival vendor fees and beverage receipts, and pay event expenses from invoices as authorized and directed by CRPD. Class Acts Columbus will maintain financial records pertaining to all transactions. Class Act Columbus will hold a surety bond in the amount of $100,000 and Certificate of Insurance, as required by the City. Compensation to Class Acts Columbus will be $7,500 and 10% of the artists' contract fees as payment for these services, with total compensation not to exceed $20,000. Payment will be made to Class Acts upon receipt of proof of payment and invoice for services rendered. Due to the unique nature of the services provided, the department is requesting the waiver of competitive bidding requirements to enter into an agreement with Class Acts Columbus.
Principal Parties:
Class Acts Columbus, Inc.
Paul Hoy, 614-358-1888
31-1340678 expires January 20, 2017
Emergency Justification:
Emergency action is requested in order to obtain commitments from entertainers, secure major programmatic elements and process contracts for seasonal performances
Fiscal Impact:
A total of $145,000 is required and budgeted to meet the financial obligation of this agreement.
Title
To authorize the Director of Recreation and Parks to enter into an agreement with Class Acts Columbus, Inc. to provide professional and fiscal services for 2015 programs; to authorize the expenditure of $71,000.00 from Recreation and Parks Special Purpose Fund, and $74,000.00 from Recreation and Parks Operating Fund for a total of $145,000.00; to waive the competitive bidding provisions of the Columbus City Codes; and to declare an emergency. ($145,000.00)
Body
WHEREAS, it is in the best interest of the City of Columbus to waive the formal bidding provisions of the Columbus City Code 329.15 and contract with Class Acts Columbus, Inc. to provide professional and fiscal services to Music in the Air programs in July, August and September, and the Office of Special Events for Jazz and Rib Fest; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into said contract in order to obtain commitments from artists, secure major programmatic elements and process contracts for performances in 2015; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Class Acts Columbus, Inc., to provide professional and fiscal services to Music in the Air programs and the Office of Special Events for the 2015 Jazz and Rib Fest.
SECTION 2. That the expenditure of $145,000.00, or so much thereof as may be necessary, be and is hereby authorized from Department No. 51-01, as follows, to pay the cost thereof:
Project Title Fund No. O. C. A. O. L. 3 Amount
Music in the Air-Donations 223 223051 3336 $71,000
Recreation and Parks Operating Fund 285 516567 3336 $74,000
TOTAL $145,000
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 4. That this Council finds it in the best interest of the City of Columbus to waive the competitive bidding provisions of the Columbus City Codes and does hereby waive the relevant provisions of Chapter 329.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.