Explanation
Background:
This ordinance authorizes the City Attorney to enter into the first year of a three year contract with LexisNexis, a division of Reed-Elsevier, Inc., for the provision of on-line legal research services. The City Attorney's office selected LexisNexis because it best meets the needs of the City Attorney's office. The services will be for access to on-line legal research which includes Lexis Advance, Accurint for Government, CCH Labor Arbitration, and Lexis for MS Office.
The cost will increase by approximately 3.4% in the second and third years. The total annual cost will be: $55,675.20 for the first year, $57,587.76 for the second year, and $59,569.68 for the third year. We were able to negotiate an extremely competitive price and lock it in for a three year period.
Emergency: This ordinance is a 30-day ordinance.
Fiscal Impact:
The cost of the first year of this contract, for the period of 06/01/15 through 05/31/16, will be $55,675.20. These funds are included in the City Attorney's 2015 approved general fund budget.
Contract Compliance Number:
LexisNexis, a division of Reed Elsevier, Inc. CC#: 521471842 Expires: 05/01/16.
This company is neither debarred according to the Excluded Party Listing System of the Federal Government nor prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Title
To authorize the City Attorney to enter into the first year of a three year contract with LexisNexis, a division of Reed Elsevier, Inc. for the provision of on-line legal research services, to authorize the expenditure of Fifty-five Thousand Six Hundred Seventy-five and 20/100 Dollars from the General Fund, and to waive the competitive bidding provisions of the Columbus City Code. ($55,675.20)
Body
WHEREAS, the City Attorney's Office is in need of on-line legal research resources; and
WHEREAS, the City Attorney's Office has determined that the services offered by LexisNexis, a division of Reed Elsevier, Inc. best meet the needs of the legal staff; and
WHEREAS, the City Attorney's Office has selected a subscription package which provides the required services for a flat fee rate of Fifty-five Thousand Six Hundred Seventy-five and 20/100 Dollars for the first year of a three year contract, 06/01/15 through 05/31/16, and
WHEREAS, the City Attorney's Office requests and recommends the waiver of the competitive bidding provisions of the Columbus City Codes, and
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS, OHIO:
SECTION 1. That the City Attorney be and hereby is authorized to enter into the first year of a three year contract with LexisNexis a division of Reed Elsevier, Inc. for on-line legal research services. The first year term will be 06/01/15 through 05/31/16 for the maximum amount of Fifty-five Thousand Six Hundred Seventy-five and 20/100 Dollars.
SECTION 2. That City Council deems it to be in the best interest of the City to waive the provisions of Chapter 329 of Columbus City Codes pertaining to competitive bidding and the same are hereby waived for the purposes of entering into this contract.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the sum of Fifty-five Thousand Six Hundred Seventy-five and 20/100 Dollars ($55,675.20), or so much thereof as may be necessary is hereby authorized to be expended to pay the cost of said contract from: Department 2401, General Fund 010, OCA Code 240101, Object Level Three 3332.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.