Explanation
BACKGROUND:
This legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order from an existing Universal Term Contract (FL005296, BPO BPCMP45B) with AdvizeX Technologies, which expires June 30, 2016. The purchase order will provide for hardware and software support services needed for the City's storage area network (SAN). These services are required to ensure reliable operation of the City's critical data storage infrastructure. The UTC provides the City with a minimum 15% discount off of EMC list prices for hardware support and 44% off list for software support. Service is for the period September 5, 2014 to June 30, 2016 at a total cost of $227,746.42.
FISCAL IMPACT:
In 2013 and 2014, the Department of Technology (DoT) legislated $321,477.00 (via Ord. 2525-2013) and $39,255.00 (via Ord. 1926-2014) with Advizex Technologies. The cost associated with this legislation for hardware and software support services is $227,746.42. Funds totaling $227,746.42 for this purchase were identified and are available within the Department of Technology, Information Services Division, Internal Service Fund.
CONTRACT COMPLIANCE:
Vendor Name: Advizex Technologies C.C#/F.I.D#: 37 - 1504931 Expiration Date: 08/04/2016
Title
To authorize the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order from an existing Universal Term Contract (UTC) with AdvizeX Technologies for EMC hardware and software support services; and to authorize the expenditure of $227,746.42 from the Department of Technology, Information Services Division, Internal Service Fund. ($227,746.42)
Body
WHEREAS, this legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order from an existing Universal Term Contract (FL005296, BPO BPCMP45B) with AdvizeX Technologies, which expires June 30, 2016; and
WHEREAS, the UTC provides the City with a minimum 15% discount off of EMC list prices for hardware support and 44% off list for software support. Service is for the period September 5, 2014 to June 30, 2016 at a total cost of $227,746.42; and
WHEREAS, the purchase order will provide for hardware and software support services needed for the City's storage area network (SAN). These services are required to ensure reliable operation of the City's critical data storage infrastructure; and
WHEREAS, it is necessary for the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order with AdvizeX Technologies, for hardware and software support services needed for the City's storage area network (SAN), for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Finance and Management, on behalf of the Department of Technology (DoT), be and is hereby authorized to establish a purchase order from an existing Universal Term Contract (FL005296, BPO BPCMP45B) with AdvizeX Technologies, which expires June 30, 2016. The purchase order will provide for hardware and software support services needed for the City's storage area network (SAN). Service is for the period September 5, 2014 to June 30, 2016 at a total cost of $227,746.42.
SECTION 2: That the expenditure of $227,746.42 or so much thereof as may be necessary is hereby authorized to be expended from the Department of Technology, Information Services Division, Internal Service Fund, is hereby authorized as follows:
Dept./Div.: 47-02| Fund: 514| Sub-fund: 001| OCA Code: 470202| Obj. Level 1: 03| Obj. Level 3: 3369| Amount: $75,345.80|
Dept./Div.: 47-02| Fund: 514| Sub-fund: 001| OCA Code: 470202| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $152,400.62|
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That this ordinance shall take effect and be in force from and after the earliest time period allowed by law.