Explanation
The Department of Public Utilities entered into a contract with The Herald, Inc. for the purchase of printing services for the Department of Public Utilities. These services include, but are not limited to prepress, printing, variable data imaging, finishing, fulfillment, CD production, and delivery services. This contract was the result of a Director's bid received on November 21, 2013 (SA005172). The Herald, Inc. was the lowest responsive and responsible and best bidder and complied with all requirements of the specifications. The original contract is in effect from the date of execution to March 31, 2015 with an annual extension clause that provides for two additional one year extensions. The Department is pleased with their performance and would like to modify the original contract to extend the term for one additional year for a total of $163,652.00.
This ordinance is being submitted as an emergency to ensure that there are no interruptions in the timely delivery of printing services.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Contract Compliance: 27-3190748, expires February 02, 2017
The Herald, Inc. does hold FBE status.
1. Amount of additional funds: The amount of additional funds needed for this contract is $163,652.00. The original contract was established for $128,822.62. The total cost of the original contract and all modifications is $292,474.62. The modification represents funding added during the contract period for costs related to the services provided. The need for increased funding is to cover anticipated contract billings during fiscal year 2015.
2. Reason additional needs were not foreseen: The need for additional funds was foreseen, an extension is provided for in the original contract. This legislation is to en...
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