Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify a service contract with K.N.S. Services, Inc. and issue a purchase order in the amount of up to $6,963.00 to replace the security system at the Department of Public Service's facility at 1800 E. 17th Avenue.
Public Service is requesting this modification because the original proposal dated March 17, 2014, from K.N.S. Services, Inc., is supplemented by an additional proposal dated February 2, 2015, for additional repair items that were not discovered as needed until examination by K.N.S. personnel at the time that service was originally scheduled for 1800 East 17th Avenue location. City of Columbus Security Supervisor Michael Plumb verified the need for the additional item. Due to the increase in costs, it is necessary to modify the amount of the original contract from $1,932.00 to $8,895.00.
Original contract amount $1,932.00 (Ordinance 1970-2014)
Modification number 1 $6,963.00
Total amount of the contract, including this modification $8,895.00
The city will use the following company for the project:
Company Name City/State Majority/MBE/FBE/ASN /PHC
K.N.S. Services, Inc. Plain City, OH MAJ
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against any of these companies.
2. CONTRACT COMPLIANCE
K.N.S. Services, Inc.'s contract compliance number is 311460220 and expires 01/17/16.
3. EMERGENCY DESIGNATION
The department requests emergency designation so repairs can restore building security to full capability without delay.
Title
To authorize the City Auditor to transfer cash and appropriation within the Street and Highway Improvement Fund; to authorize the Director of Public Service to modify a contract with K.N.S. Services, Inc. and issue purchase orders in the amount of up to $6,963.00 to replace the security system at the Department of Public Service's facility at 1800 E. 17th Avenue; to authorize the expenditure of up to $6,963.00 from the Street and Highway Improvement Fund to pay for this project; and to declare an emergency. ($6,963.00)
Body
WHEREAS, the Department of Public Service has identified the need to replace the existing building security equipment at its 1800 E. 17th Avenue location; and
WHEREAS, additional security equipment beyond what was originally quoted is needed; and
WHEREAS, this ordinance authorizes the Director of Public Service to enter into a contract modification for the purchase and installation of the extra security equipment;
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to modify this contract so that building security can be restored to full capability without delay, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into a contract modification with K.N.S. Services, Inc. for the purchase and installation of building security equipment in an amount up to $6,963.00.
SECTION 2. That for the purpose of paying the cost of this contract modification the sum of up to $6,963.00 or so much thereof as may be needed, is hereby authorized to be expended from the Street and Highway Improvement Fund as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 /590132-100000 / 59-09 Facility Improvements / 06-6651 / 591136 / $6,963.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.