Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with R.W. Setterlin Building Company for the East Side Health Center Parking Lot Expansion - Phase I.
The current parking lot is a shared parking lot with the employees and patients of the East Side Health Center. Since the completion of the original project, the number of staff and patients has increased and the parking lot cannot continue to support the current demand. The property just east of the East Side Health Center was purchased by the Real Estate Management Office with the intent to provide a secure employee parking lot. Construciton of this this lot would alleviate the overcrowding of the existing parking lot by patients and employees. Phase I will be for the demolition of an existing structure and to prepare the site for Phase II, which will be the actual construction of the parking lot.
Formal bids were solicited and the City received three bids on February 6, 2015 as follows (0 FBE, 1 *MBE):
Rain Brothers, LLC. $37,800.00
R.W. Setterlin Building Company $44,700.00
*McDaniel's Construction $50,000.00
The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, R.W. Setterlin Building Company. At the time of the bid, Rain Brothers was the apparent low bidder, but they were not a pre-qualified bidder. Therefore, they were disqualified from the bid.
Emergency action is requested to move forward with the demolition of the building to avoid liability issues since it is an unoccupied building on a vacant lot.
R.W. Setterlin Building Company Contract Compliance No. 31-0836188, expiration date October 7, 2016.
Fiscal Impact: This legislation authorizes the appropriation of $44,700.00 from the cash reserves of the Neighborhood Health Center Capital Reserve Fund. Sufficient funding is available for this expenditure.
Title
To authorize the appropriation of $44,700.00 from the unappropriated balance of the Neighborhood Health Center Capital Reserve Fund; to authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with R.W. Setterlin Building Company for the East Side Health Center Parking Lot Expansion - Phase I; to authorize the expenditure of $44,700.00 from the Neighborhood Health Center Capital Reserve Fund; and to declare an emergency. ($44,700.00)
Body
WHEREAS, the Department of Finance and Management, Office of Construction Management, desires to enter into a contract for the East Side Health Center Parking Lot Expansion - Phase I; and
WHEREAS, formal bids were solicited and the city received three bids; and
WHEREAS, the contract is being awarded to R.W. Setterlin Building Company; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director to enter into a contract with R.W. Setterlin Building Company for demolition of the building as soon as possible, thereby preserving the public health, peace, property, safety, and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with R.W. Setterlin Building Company for the East Side Health Center Parking Lot Expansion - Phase I.
SECTION 2. That from the unappropriated monies in the Neighborhood Health Center Capital Reserve Fund and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purposes, the sum of $44,700.00 is appropriated as follows:
Division: 45-50
Fund: 784
OCA Code: 784001
Project: 784001-100000
Object Level 1: 06
Object Level 3: 6620
Amount: $44,700.00
SECTION 3. That the expenditure of $44,700.00, or so much thereof as may be necessary, be and is hereby authorized from the Neighborhood Health Center Capital Reserve Fund, Fund 784, Dept-Div 45-50, Object Level One Code 06, Object Level Three Code 6620.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.