Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with 2K General Company for the repair and maintenance of certain facilities under the purview of the Facilities Management Division when resources or ability exceeds that which the division is unable to meet in a timely manner.
The original contract was formally bid through SA005402. Because this bid was opened prior to the adoption and effective date of Columbus City Code Sections relating to pre-qualification (January 1, 2015), these requirements do not apply to this contract. Also, prior legislation was not necessary because the total amount did not exceed $20,000.00. Ordinance No. 2808-2014, authorized a modification of the contract for renovation, maintenance, and repair of facilities under the purview of the Facilities Management Division.
A modification of the contract is necessary to increase funding for site assessments and general contracting services at various Division of Police facilities that cannot always be completed by in-house Facilities maintenance staff. 2K General Company was chosen to perform this work because it is the Facilities Management Division's contractor under the provisions of an earlier bid (SA005402). Therefore, it would not be in the best interest of the city to select another vendor to complete this work. Prices already established in the contract were used to determine the cost of this modification.
Emergency action is requested to establish a contract when resources or ability exceeds that which the division is unable to meet in a timely manner.
2K General Company Contract Compliance No. 31-1653018, expiration date June 17, 2016.
Fiscal Impact: The cost of this modification is $100,000.00. Funding is available in the Safety Voted Bond Fund, the Construction Management Capital Improvement Fund, and the General Fund.
Title
To authorize the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with 2K General Company for the renovation and maintenance of certain facilities under the purview of the Facilities Management Division; to authorize the total expenditure of $100,000.00 from the Safety Voted Bond Fund, the Construction Management Capital Improvement Fund and the General Fund; and to declare an emergency. ($100,000.00)
Body
WHEREAS, the original contract was formally bid through SA005402; and
WHEREAS, Ordinance No. 2808-2014, authorized a modification of the contract for renovation and assessment of facilities under the purview of the Facilities Management Division; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Facilities Management Division, in that it is immediately necessary to authorize the to authorize the Finance and Management Director to modify a contract with 2K General Company for the renovation and assessment of various facilities under the purview of the Facilities Management Division, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify a contract on behalf of the Facilities Management Division with 2K General Company for the renovation and assessment of various facilities under the purview of the Facilities Management Division.
SECTION 2. That the expenditure of $100,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby and authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330021-100000
OCA Code: 713321
Object Level 1: 06
Object Level 3: 6620
Amount: $67,000.00
Division: 45-50
Fund: 733
Project: 570030-100120
OCA Code: 733120
Object Level 1: 06
Object Level 3: 6620
Amount: $13,000.00
Division: 45-07
Fund: 010
OCA Code: 450044
Object Level 1: 03
Object Level 3: 3372
Amount: $20,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.