Explanation
BACKGROUND: The Department of Finance & Management, on behalf of the Fleet Management Division, entered into a contract with Bomar Construction Company, Inc. for building maintenance and repair services under the authority of Ordinance No. 0211-2012, which passed City Council on March 26, 2012. This contract was formally bid under SA004061, for which Bomar Construction was deemed the most responsive and responsible bidder. A provision for three (3) annual contract extensions/renewals was included in the original contract.
The Bomar Construction contract was modified pursuant to Ordinance 1669-2012 in order to expand the scope of services to include services for the repair/replacement of exhaust hoses in the auto and truck shops at the Fleet Management Facility located at 4211 Groves Road. However, this ordinance did not represent an annual contract extension, but rather a modification to contract scope of services.
The first annual contract renewal was authorized via Ordinance 0766-2013, which passed City Council on May 6, 2013. The second was authorized via Ordinance 1044-2014, passed May 19, 2014. Both ordinances also expanded the contract scope of services to include maintenance and repair services related to plumbing, HVAC equipment, HVAC computer programming, boilers/heating systems, electrical systems, vehicle cranes, air compressors, and facility power washers to address the expanding needs of maintenance and repair services at the Fleet Management complex.
This ordinance seeks authorization to extend the existing Bomar Construction contract, thus representing the third of three (3) annual contract renewal/extension options.
Bomar Construction Company, Inc., Contract Compliance #: 31-1430310, Expiration Date: 02/12/17.
Emergency action is requested so that the necessary professional services may be accomplished, thereby ensuring that needed facilities management services are not delayed.
FISCAL IMPACT: Funding for the contract modification has been budgeted for and is available within the 2015 Fleet Management Operating Budget.
Title
To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to modify and extend an existing contract with Bomar Construction Company, Inc. for professional building maintenance and repair services at the Fleet Management Complex; to authorize the expenditure of $20,000.00 from the Fleet Management Fund; and to declare an emergency. ($20,000.00)
Body
WHEREAS, the original contract with Bomar Construction Company, Inc. was authorized by Ordinance No. 0211-2012, with three (3) one-year renewal options; and
WHEREAS, it is necessary to modify and extend said contract to provide needed maintenance, repairs, and facilities management services to the Fleet Management complex located at 4211 Groves Road; and
WHEREAS, the Fleet Management Division wishes to extend the contract as provided for in the contract; and
WHEREAS, an emergency exists in the usual daily operations of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to authorize the Finance and Management Director to extend a contract with Bomar Construction Company, Inc. so that the necessary management services are not delayed, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division is hereby authorized to modify and extend a contract with Bomar Construction Company, Inc. for building maintenance and repair services at the Fleet Management complex located at 4211 Groves Road Columbus, OH.
SECTION 2. That the expenditure of $20,000.00, or so much thereof as may be necessary in regards to the action authorized in Section 1, be and is hereby authorized and approve as follows:
Dept./Div: 45-05
Fund: 513
OCA: 451206
Obj Lvl 3: 3370
Amount: $20,000.00
SECTION 3. That the monies in the foregoing Section 2 shall be paid upon order of the Director of Finance and Management and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for reasons stated in the preamble hereto, which is made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after the passage if the Mayor neither approves nor vetoes the same.