City of Columbus - File #: 0885-2015

• File #: 0885-2015
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/20/2015
• In control: Finance Committee
• On agenda: 4/20/2015
• Final action: 4/22/2015
• Title: To authorize the Director of Finance and Management to execute those documents necessary to enter into an insurance brokerage and risk engineering services contract with Wells Fargo Insurance Services USA, Inc. for an initial term of one (1) year with four (4) automatic renewal terms each one (1) year in length; to bind the City's insurance for the term commencing August 1, 2015 and terminating July 31, 2016; to authorize the expenditure of up to $543,300.00; and to declare an emergency. ($543,300.00)

Date	Ver.	Action By	Action	Result
4/22/2015	1	CITY CLERK	Attest
4/21/2015	1	ACTING MAYOR	Signed
4/20/2015	1	COUNCIL PRESIDENT	Signed
4/20/2015	1	Columbus City Council	Approved	Pass

Explanation

Background: On December 14, 2014, the Department of Finance and Management, Real Estate Management Office, solicited a Request for Proposals (RFP) for Insurance Brokerage and Risk Engineering Services for Property Casualty, Boiler & Machinery, Aviation, General Liability and Excess Liability Insurance (SA005700). The Real Estate Management Office (REMO) sought to identify qualified insurance brokers, insurance agencies, or insurance agents to provide insurance brokerage services for the city’s property casualty, boiler & machinery, aviation, general liability, and excess liability insurance programs. The RFP required the Responder to: demonstrate that it possesses the resources, flexibility, innovation, and commitment to service that will provide the city with the highest level of service and value; that it has the ability to negotiate equally with every insurance underwriter; and, that it is able to maintain strong, unbiased relationships with all underwriters. REMO conducted research to identify potential brokers of adequate size and experience for inclusion in the solicitation along with vendors currently registered with the city under commodity codes associated with insurance and brokerage services.

Responses to the RFP solicitation were due by 11:00 a.m. on January 29, 2015. The city received a total of six (6) responses with one proposal deemed non-compliant due to its delivery after the 11:00 a. m. deadline. Each proposal was evaluated based upon the following criteria: competency of the Responder to perform the required brokerage services; feasibility and quality of the Responder’s proposal; ability of the Responder to perform the required brokerage services competently and expediently; Responder’s past performance with projects of similar size and scope; and the Responder’s proposed compensation and cost structure. After the preliminary scoring and discussion of the responder proposals on February 20th, due to the close range of the ...