Explanation
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Builderscape, Inc. for improvements to be made to Hilliard Green Park. This work will include a new park shelter, site furnishings, and gravel paved paths. This will be the implementation of Phase II of the Hilliard Green Park Master Plan that was developed in 2005. Numerous meetings were held with the residents of the Hilliard Green subdivision in 2014 to refine the Master Plan and prioritize this current phase of development.
Bids were advertised on Vendor Services in accordance with City Code Section 329, on January 30, 2015 and received by the Recreation and Parks Department on February 24, 2015. Bids were received from the following companies:
Status Amount
Builderscape MAJ $168,500
Strawser Paving MAJ $205,500
Facemeyer Landscape FBE $217,000
Columbus Asphalt MAJ $328,790
Jess Construction MAJ $135,953*
Greenlawn Landscape MAJ $164,900*
Boss Excavating MAJ $217,000*
OPC Contracting MAJ $269,500*
*After reviewing the proposals that were submitted, Jess Construction, Greenlawn Landscape, Boss Excavating, and OPC Contracting were removed from consideration because they did not meet the Pre-Qualification code requirements pursuant to relevant sections of Columbus City Code Chapter 329. It was determined that Builderscape, Inc. was the lowest and most responsive bidder.
Principal Party:
Builderscape, Inc.
7500 Industrial Parkway, Plain City, OH 43064
Chris Matthews 614-889-2533
Contract Compliance # 200537419 Exp. 5/3/15
Emergency Justification:
An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may start during the current construction season.
Fiscal Impact:
$175,000.00 is required and budgeted in the Recreation and Parks Voted Bond Fund 702 and Permanent Improvement Fund 747 to meet the financial obligations of this expenditure.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Builderscape Inc. for the Hilliard Green Park Improvements Project; to authorize the expenditure of $168,500.00 with a contingency of $6,500.00 for a total of $175,000.00 from the Recreation and Parks Voted Bond Fund and Permanent Improvement Fund; to authorize the City Auditor to transfer $64,449.34 within the Recreation and Parks Permanent Improvement Fund; to amend the 2015 Capital Improvement Budget; and to declare an emergency. ($175,000.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on February 24, 2015 for the Hilliard Green Park Improvements Project and will be awarded to Builderscape Inc. on the basis of lowest and most responsive bidder: and
WHEREAS, funds are being moved to alternate projects within Fund 747 to establish correct funding locations for this project; and
WHEREAS, the 2015 Capital Improvement Budget will be amended to reflect the fund transfer from projects within Fund 747; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may start during the current construction season; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. To authorize the Director of Recreation and Parks to enter into contract with Builderscape Inc. for the Hilliard Green Park Improvements Project.
SECTION 2. That the amount of $63,941.22 is hereby appropriated to the Recreation and Parks Permanent Improvement Fund 747, as follows:
Project OCA Code Object Level 3 Amount
747999-100000 (Fund 747 Transfers) 900747 6621 $63,941.22
SECTION 3. That the City Auditor is hereby authorized to transfer $64,449.34 within the Recreation and Parks Permanent Improvement Fund 747 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
747999-100000 (Fund 747 Transfers) 900747 6621 $63,941.22
510017-100000 (Fund 747 Expenditures) 640862 6621 $508.12
TO:
Project OCA Code Object Level 3 Amount
510025-100009 (Far West Parkland Donations) 510909 6621 $64,449.34
SECTION 4. That the 2015 Capital Improvements Budget Ordinance No. 0557-2015, contingent on its passage, is hereby amended as follows in order to provide sufficient budget authority for this legislation.
CURRENT:
Fund 747: 747999-100000; Fund 747 Transfers; $309,179 (Permanent Improvement Carryover)
Fund 747: 510017-100000; Fund 747 Park & Playground Development; $509 (Permanent Improvement Carryover)
Fund 747: 510025-100009; Far West Parkland Donations; $27,575 (Permanent Improvement Carryover)
AMENDED TO:
Fund 747: 747999-100000; Fund 747 Transfers; $245,237 (Permanent Improvement Carryover)
Fund 747: 510017-100000; Fund 747 Park & Playground Development; $0 (Permanent Improvement Carryover)
Fund 747: 510025-100009; Far West Parkland Donations; $92,026 (Permanent Improvement Carryover)
SECTION 5. That the expenditure of $175,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702 and Permanent Improvement Fund 747, as follows:
Voted Recreation and Parks Bond Fund 702:
Project: OCA Code Object Level 3 Amount
510017-100000 (Park Improvements - General) 721700 6621 $84,976.10
Permanent Improvement Fund 747:
Project:
510025-100009 (Far West Parkland Donations) 510909 6621 $90,023.90
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 8. That for the reasons stated in the Preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.