Explanation
BACKGROUND: For the option to purchase Arts and Crafts Supplies for the Recreation and Parks Department, the biggest user. The proposed contract will be in effect from the date of execution by the City to and including March 31, 2017, with the option to extend one (1) additional year, subject to mutual agreement by both parties, in accordance with formal bid SA005741. The Purchasing Office opened formal bids on February 12, 2015.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 (Solicitation No. SA005741). Fifty (50) bids were solicited (M1A: 2,: F1:2); Four (4) bids was received.
The Purchasing Office is recommending award of one (1) contract to the lowest, responsive, responsible, and best bidder as follows:
School Specialty, Inc., CC# 390971239, Expires: 4/3/2016
Total Estimated Annual Expenditure: $25,000.00
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of States database for Findings for Recovery.
This ordinance is being submitted as an emergency because without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted from the General Fund. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into contract for the option to purchase Arts and Crafts Supplies with School Specialty, Inc.; to authorize the expenditure of one (1) dollar to establish the contract from the General Fund; and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on February 12, 2015 and selected the lowest, responsive, responsible and best bid, and
...
Click here for full text