Explanation
1. BACKGROUND
The Department of Public Service advertised and solicited competitive bids for truck washing services for the heavy duty trucks used by the divisions of Public Service in accordance with City Code Chapter 329. The divisions of Refuse Collection, Traffic Management and Infrastructure Management will use this service to clean their trucks. The department opened the one bid it received on March, 24th 2015. The single bid was from TNT Powerwash, Inc.
After review of the bid, the Department of Public Service recommended award to the lowest, responsive, responsible and best bidder, TNT Powerwash Inc. The initial term of the proposed contract will be through February 28th, 2018. The Department of Public Service will issue purchase orders year to year as needed for this service.
Total estimated expenditure in 2015 is $45,000.00.
This legislation authorizes the Director of Public Service to enter into a contract for truck washing services with TNT Powerwash, Inc. and the expenditure of $45,000.00 for expenses related to this contract for 2015.
2. CONTRACT COMPLIANCE
The Contract Compliance Number for TNT Powerwash, Inc. is 920184358 and expires 3/28/2017.
3. FISCAL IMPACT
Funding for this expenditure is available within the 2015 Refuse Collection Operating Fund, Fund 10 and the Street, Construction, Maintenance and Repair Fund, Fund 265.
4. EMERGENCY DESIGNATION
The department requests emergency designation to ensure funding is available for this service as soon as possible to allow for proper operation and service of Public Service trucks and equipment.
Title
To authorize and direct the Director of the Department of Public Service to enter into contract for truck washing services with TNT Powerwash, Inc.; to authorize the expenditure of $30,000.00 from the General Fund; to authorize expenditure of $15,000.00 for the Street, Maintenance and Repair Fund; and to declare an emergency. ($45,000.00)
Body
WHEREAS, the Department of Public Service advertised and solicited formal bids for truck washing services and selected the lowest, responsive, responsible and best bid; and
WHEREAS, this service is used to keep heavy duty trucks and equipment clean and minimize the fire hazard from debris; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into a contract for truck washing services to ensure services continue uninterrupted, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Service be and is hereby authorized and directed to enter into a contract for truck washing services with TNT Powerwash, Inc., 3220 Toy Rd., Groveport, OH 43215 initially through February 28th, 2018.
SECTION 2. That for the purpose of paying for truck washing services, the Public Service Director be and hereby is authorized to expend $45,000.00 or so much thereof as may be needed as follows:
Fund / Dept. No. / Division No. / OBL 1 Code / OBL 3 Code / OCA Code / Amount
10 59 59-02 03 3373 593566 $30,000.00
265 59 59-11 03 3336 591117 $10,000.00
265 59 59-13 03 3336 591331 $5,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after its passage if the Mayor neither approves nor vetoes the same.