Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Kokosing Construction Co., Inc. in the amount of $1,795,150.00, for the Parsons Avenue Water Plant Well Pump Replacement - Collector Well 103 Project, Division of Water Contract Number 2019.
This contract will provide for the installation of well pumps, motors, electrical equipment and ancillary items at Collector Well-103, relocation of power distribution line and phone cable and other such work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The Parsons Avenue Water Plant distributes water across several planning areas.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This project will address aging water supply components which are beyond their useful life. The pumps and motors are over 30 years old and are showing significant corrosion and metal breakdown of the submerged portion which have been rebuilt over the years. Failure of any of these components could result in reduced plant capacity which could be critical during high demand periods.
3.1. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened two bids on March 18, 2015 from: Kokosing Construction Co., Inc. - $1,795,150.00 and The Righter Co., Inc. - $2,285,050.00.
3.2 PRE-QUALIFICATION STATUS: Kokosing Construction Co., Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
The lowest, best, most responsive, responsible bid was from Kokosing Construction Co., Inc. in the amount of $1,795,150.00. Their Contract Compliance Number is 31-1023518 (expires 2/25/16, Majority). Additional information regarding both bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Kokosing Construction Co., Inc.
4. EMERGENCY DESIGNATION: It is requested that this Ordinance be handled in an emergency manner in order to avoid a conflict with work in the nearby quarry.
5. FISCAL IMPACT: A transfer of funds within the Water Works Enlargement Voted Bonds Fund and an amendment to the 2015 Capital Improvements Budget will be necessary.
Title
To authorize the Director of Public Utilities to enter into a construction contract with Kokosing Construction Co., Inc. for the Parsons Avenue Water Plant Well Pump Replacement - Collector Well 103 Project; for the Division of Water; to authorize a transfer and expenditure up to $1,795,150.00 within the Water Works Enlargement Voted Bonds Fund; to amend the 2015 Capital Improvements Budget; and to declare an emergency. ($1,795,150.00)
Body
WHEREAS, two bids for the Parsons Avenue Water Plant Well Pump Replacement - Collector Well 103 Project were received and publicly opened in the offices of the Director of Public Utilities on March 18, 2015; and
WHEREAS, Kokosing Construction Co., Inc. was deemed the lowest, best, most responsive, and responsible bidder, in the amount of $1,795,150.00; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the Parsons Avenue Water Plant Well Pump Replacement - Collector Well 103 Project to Kokosing Construction Co., Inc.; and
WHEREAS, it is necessary for this Council to authorize a transfer and expenditure of funds within the Water Works Enlargement Voted Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2015 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Water, Department of Public Utilities, in that it is immediately necessary to authorize the Director to enter into a construction contract with Kokosing Construction Co., Inc. for the Parsons Avenue Water Plant Well Pump Replacement - Collector Well 103 Project, in an emergency manner in order to avoid a conflict with work in the nearby quarry, for the immediate preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to execute a construction contract for the Parsons Avenue Water Plant Well Pump Replacement - Collector Well 103 Project with Kokosing Construction Co., Inc., 6235 Westerville Road, Suite, 200, Westerville, Ohio 43081; in the amount of $1,795,150.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 3. That the City Auditor is hereby authorized to transfer $1,795,150.00 within the Department of Public Utilities, Division of Water, Dept/Div. No. 60-09, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Object Level Three 6621, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690522-100000 (carryover) | SCADA Sys. for Water | 606522 | -$1,795,150.00
606 | 690533-100001 (carryover) | PAWP Well Repl-CW-103 | 665331 | +$1,795,150.00
SECTION 4. That the 2015 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690522-100000 (carryover) | SCADA Sys. for Water | $2,145,640 | $350,490 | -$1,795,150
606 | 690533-100001 (carryover) | PAWP Well Repl-CW-103 | $0 | $1,795,150 | +$1,795,150
SECTION 5. That an expenditure up to $1,795,150.00 is hereby authorized for the Parsons Avenue Water Plant Well Pump Replacement - Collector Well 103 Project, Dept./Division 60-09, Fund 606, Water Works Enlargement Voted Bonds Fund, Project No. 690533-100001 (carryover), OCA 665331, Object Level Three 6621.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.