Explanation
BACKGROUND: This legislation authorizes the Finance and Management Department to make various expenditures for labor, materials, equipment, and services in conjunction with various facility improvements that are at times unplanned, but necessary at the City owned Neighborhood Health Center Facilities. Work may include small scale renovation such as electrical, HVAC, and plumbing. Often work is of an emergency nature - such as a failed heating or cooling unit, and must be addressed quickly. Establishing this Auditor Certificate enables us to react and solve problems more quickly and efficiently. All work will be done in accordance with the relevant competitive bidding provisions of the Columbus City Codes.
Fiscal Impact: This legislation authorizes the appropriation of $100,000.00 from the cash reserves of the Neighborhood Health Center Capital Reserve Fund. Sufficient funding is available for this expenditure.
Title
To authorize the appropriation of $100,000.00 from the unappropriated balance of the Neighborhood Health Center Capital Reserve Fund; to authorize the Director of Finance and Management to expend up to $100,000.00 for various facility repair, labor, materials, equipment and services for upgrades and/or renovations for the neighborhood health centers; and to declare an emergency. ($100,000.00)
Body
WHEREAS, various expected and unexpected facility renovations will likely become necessary within the city owned neighborhood health center facilities; and
WHEREAS, the establishment of an Auditor's Certificate is necessary to provide funding for these renovations is prudent, efficient, and will avoid delays; and
WHEREAS, authorizing the Director of Finance and Management Department to make expenditures for labor, materials, equipment, and services in conjunction with various maintenance and facilities upgrades that are unplanned but will be necessary for the city's neighborhood health centers will ensure these facilities are kept in proper operating order; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Finance & Management, in that it is immediately necessary to authorize the Finance and Management Director to to expend up to $100,000.00 for various facility repair, labor, materials, equipment and services for upgrades and/or renovations for the neighborhood health centers, thereby preserving the public health, peace, property, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies in the Neighborhood Health Center Capital Reserve Fund and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purposes, the sum of $100,000.00 is appropriated as follows:
Dept: 45-50
Fund: 784
OCA: 784001
Project: 784001-100000
Object Level 1: 06
Object Level 3: 6620
Amount: $100,000.00
SECTION 2. That the expenditure of $100,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Neighborhood Health Center Capital Reserve Fund, Fund 784, Dept-Div 45-50, Object Level One Code 06, Object Level Three Code 6620, to pay the cost of labor, materials, equipment, and professional services that become necessary for various facility renovations, replacements, and repairs for the city's neighborhood health centers. All work will be done in accordance with relevant provisions of the Columbus City Codes related competitive bidding. City Council recognizes this ordinance does not identify the contractor(s) to whom the contract(s) will be awarded and understand its passage will give the Director of Finance and Management the final decision in determination of the lowest best responsive and responsible bidder for such contract(s). This Council is satisfied it is in the best interests of the city to delegate this contracting decision.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for reasons stated in the preamble hereto, which is made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after the passage if the Mayor neither approve nor vetoes the same.